Administrative Assistant

Aperture, LLC•Costa Mesa, CA

4d•$25 - $31•Onsite

About The Position

Under supervision, performs a variety of general clerical and administrative support duties. Aperture brings together leading forensic specialists and technical consultants who clarify complex events, strengthen business decisions, and deliver answers grounded in science and extensive industry experience.

Requirements

High School Diploma or equivalent
Excellent verbal and written communication skills
5+ years of prior office/administrative experience preferred
Intermediate MS Office and typing skills
Can problem solve and demonstrate initiative
Able to switch tasks quickly as work priority demands
Ability to work as part of a team, with multiple managers

Responsibilities

Order and maintain office and general workplace supplies.
Coordinate with building management and outside vendors regarding office maintenance, repairs, security, cleaning, and other services.
Monitor office conditions and proactively identify maintenance, supply, or operational needs.
Prepare correspondence, reports, presentations, spreadsheets, and other business documents as needed.
Maintain electronic and physical files and ensure records are organized and accessible.
Assist with scheduling meetings, appointments, and travel arrangements when requested.
Support employee onboarding and offboarding activities, including workspace preparation, equipment coordination, access requests, and other administrative needs.
Assist Accounting with invoices, purchase orders, expense documentation, and vendor records as needed.
Provide administrative support to Human Resources and other departments when requested.
Maintain office contact lists, directories, calendars, and other administrative resources.
Coordinate company meetings, lunches, celebrations, and employee events.
Assist experts in the office with scheduling of calls, meetings, etc.
Maintain confidentiality when handling employee, client, financial, and company information.