Adminstrative Assistant

Cambridge Real Estate Services•Portland, OR

6d•$33 - $35•Onsite

About The Position

The Administrative Assistant provides operational and administrative support to Regional Managers and Portfolio Supervisors. The role focuses on coordinating key property functions, supporting portfolio performance, and ensuring smooth day-to-day operations. It serves as a central point of coordination among vendors, site teams, and internal departments, while proactively supporting portfolio needs. This is a full-time, in-office position working 40 hours per week, Monday through Friday. Compensation is $33–$35 per hour. Cambridge Real Estate Services manages multifamily housing developments in the Western United States, including affordable housing, conventional communities, and historic properties.

Requirements

Bachelor’s degree or equivalent experience preferred.
2–4+ years of property management, operations, or related experience.
Strong understanding of property operations and vendor management.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent communication and problem-solving skills.
Self-motivated, with the ability to work independently and collaboratively.
Applicants offered positions must complete pre-employment background screening and drug screening.

Nice To Haves

Experience with project coordination or multi-site support.
Proficiency in Microsoft Office Suite.
Experience with property management software such as Yardi.

Responsibilities

Coordinate insurance claims from initiation through resolution with site teams, vendors, and carriers.
Coordinate vendors, including scheduling, communication, and follow-up to help ensure timely completion of work.
Support capital expenditure projects by coordinating bids, gathering proposals, and tracking approvals.
Coordinate business licenses, permits, renewals, and related documentation to help maintain property compliance.
Support new property acquisitions and property discontinuations by coordinating utility setup, transfers, and closures related to new properties, ownership changes, and operational transitions; maintain associated checklists.
Maintain accurate property and site tracking by Portfolio Supervisor.
Enter, update, and maintain property lists and related records.
Track and process rebill information, ensuring timely and accurate entry and follow-up.
Serve as a point of contact among site teams, vendors, and internal departments.
Track ongoing projects and help ensure timely completion of tasks and deliverables.
Provide supervisors with regular updates on project status, risks, and outstanding items.
Assist with special projects, property transitions, and operational initiatives as assigned.
Support continuous improvement of portfolio processes and workflows.