Administrative Assistant

Keller North America, Inc.•Hanover, MD

6d•$23 - $30

About The Position

The Office Operations Specialist serves as a key operational resource supporting the day-to-day functions of Keller’s Corporate Office. The role coordinates office operations, executive and departmental support, business processes, and workplace services to help maintain a productive, organized, and professional work environment. The position partners with corporate leadership, department leaders, and cross-functional teams to coordinate meetings and events, manage executive calendars, prepare business communications and presentations, maintain departmental records and SharePoint sites, process invoices and vendor payments, and support operational initiatives. It also provides administrative support for HR Operations projects, process documentation, reporting, and workforce initiatives. As a first point of contact for visitors, vendors, and internal stakeholders, the role contributes to a positive workplace experience and smooth office operations. The ideal candidate is highly organized and detail-oriented, exercises sound judgment and discretion, anticipates needs, manages competing priorities, and provides strong customer service in a fast-paced environment.

Requirements

Minimum of five years of administrative or executive support experience.
Exceptional organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent proofreading skills and attention to detail.
Ability to anticipate needs, solve problems independently, and manage competing priorities.
Professional demeanor with a positive, customer-focused attitude.
Ability to maintain confidentiality and exercise sound judgment.
Collaborative team player with a proactive, get-it-done mindset.

Nice To Haves

Bachelor's degree preferred.
Experience planning meetings, events, or corporate functions is strongly preferred.
SharePoint experience is preferred.

Responsibilities

Provide administrative support to the operations and events manager and department leaders.
Manage complex calendars, schedule meetings, and maintain department and executive meeting schedules.
Assist with meeting logistics, including room reservations, catering, audiovisual support, agendas, and meeting materials.
Prepare, edit, and format PowerPoint presentations, reports, correspondence, and other business documents.
Maintain and organize SharePoint sites and departmental files.
Serve as a liaison between internal departments, vendors, and office visitors to ensure a positive customer experience.
Support office operations, employee engagement initiatives, and special projects as assigned.
Assist in managing office communications and collaborate with internal teams and external vendors.
Handle confidential information with professionalism and discretion.
Perform additional administrative duties as assigned.
Coordinate meetings and events, manage executive calendars, prepare business communications and presentations, maintain departmental records and SharePoint sites, and process invoices and vendor payments.
Provide administrative support for HR Operations projects, process documentation, reporting, and workforce initiatives.