Administrative Assistant
About The Position
The Administrative Assistant serves as the first point of contact for visitors to the main CCR&R office and performs administrative functions for the program. The position serves as a notary and coordinates Motor Voter registration. The work is based at the Parkersburg Office in Parkersburg, West Virginia; the worksite is listed as TBD. Depending on location, remote work may be available one day per week after a successful 90-day review. The role involves responding to inquiries, preparing and submitting reports, participating in program and agency meetings and training, and supporting monitoring and continuous improvement activities. The employee must comply with applicable laws, rules, regulations, policies, grant requirements, and the NAEYC Code of Ethics. This is a public-contact position requiring professional, confidential, collaborative, and timely service.
Requirements
- Associate’s degree from an accredited college or university.
- One year of relevant experience.
- Excellent verbal and written communication skills.
- Ability to use technology to enter, retrieve, and process information and communicate electronically.
- Excellent interpersonal, negotiation, problem-solving, and conflict-resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time-management skills and a demonstrated ability to meet deadlines.
- Ability to act with integrity, professionalism, and confidentiality.
- Ability to work collaboratively.
- Ability to travel as needed.
- Ability to comply with applicable laws, rules, regulations, program and grant policies, and the NAEYC Code of Ethics.
- Successfully clear the background-check process, which may include criminal background checks, education verification, references, drug testing, motor vehicle records, sex offender registry, Child Protective Services checks, and the federal grants debarred list.
Responsibilities
- Serve as the first point of contact for visitors to the main CCR&R office.
- Perform administrative functions for CCR&R.
- Serve as a notary for CCR&R.
- Coordinate Motor Voter registration.
- Compile and submit reports within established timelines.
- Respond to inquiries in a timely manner.
- Participate in required committees, conferences, meetings, and training relevant to the program or agency.
- Participate in ongoing monitoring and continuous improvement activities.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
