Administrative Assistant

Jackson State University • JSU Main Campus, MS

6d

About The Position

Jackson State University is accepting applications for an Administrative Assistant supporting the Walter Payton Recreation and Wellness Center and the Division of Athletics. The position provides administrative and operational support, including managing communications and schedules, maintaining records and office systems, supporting student employees and new staff, coordinating facilities requests, and maintaining event and conference-room calendars. The role may also involve attending athletics special events and performing other duties as assigned.

Requirements

• High school diploma or GED.
• At least three years of work experience related to the described duties.

Responsibilities

• Answer and return phone calls and manage daily and weekly schedules, emails, and written correspondence for the Walter Payton Recreation and Wellness Center.
• File important documents in an orderly manner for easy retrieval.
• Collect timesheets from student employees.
• Produce accurate minutes from staff meetings.
• Review and submit invoices for payment related to the Walter Payton Recreation and Wellness Center budget.
• Set up and maintain accurate filing systems for the Walter Payton Recreation and Wellness Center.
• Update department policies and lists.
• Provide orientation and support for new department staff members.
• Maintain department office equipment, anticipate needs, and order office supplies.
• Create work orders for Walter Payton Recreation and Wellness Center staff and coordinate requests with Facilities.
• Maintain a calendar of events for the Division of Athletics.
• Oversee student employment.
• Add reservations to the conference-room calendar.
• Attend athletics special events such as fundraisers, orientations, and open houses.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED