Administrative Assistant - Clinic

Cardiovascular Institute of the South•Meridian, MS

13d

About The Position

The Administrative Assistant provides administrative and clerical support to clinic operations and other departments as needed. The role handles document management, data entry, reporting, scheduling assistance, general office support, supply inventory, mail, and meeting preparation. It also supports efficient clinic operations by preparing schedules, correspondence, reports, and meeting materials; maintaining organized paper and electronic records, including patient documentation when applicable; and collaborating with the EMR team on documentation quality and system development. The position requires maintaining patient confidentiality and complying with HIPAA requirements and the CIS Corporate Compliance Plan, while communicating professionally with physicians, patients, families, coworkers, and external partners. Work schedule flexibility and occasional overtime may be required as directed by the Practice Administrator.

Requirements

High school diploma.
Previous clerical experience, including filing and document management.
Working knowledge of Microsoft Word, Excel, Outlook, and general computer applications.
Strong organizational skills and attention to detail.
Ability to manage multiple assignments and meet deadlines.
Effective verbal and written communication skills and the ability to interact professionally with patients, physicians, staff, and external customers.
Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information appropriately.
Initiative, flexibility, teamwork, and commitment to maintaining a professional and organized work environment.

Nice To Haves

Basic accounting knowledge.

Responsibilities

Provide administrative and clerical support to clinic operations and other departments as needed.
File, scan, copy, retrieve, and prepare documents and correspondence.
Perform data entry, reporting, scheduling assistance, and general office support.
Maintain office and pantry supply inventory and assist with incoming and outgoing mail.
Prepare for meetings by assembling information packets, duplicating presentations, coordinating meals, and recording minutes as needed.
Prepare schedules, correspondence, reports, and meeting materials using Microsoft Word, Excel, and other software programs.
Maintain organized and accurate paper and electronic records, including patient documentation when applicable.
Collaborate with the EMR team to maintain documentation quality and support ongoing system development.
Maintain patient confidentiality and adhere to HIPAA requirements and the CIS Corporate Compliance Plan.
Communicate professionally and cooperatively with physicians, patients, families, coworkers, and external partners.
Maintain flexibility in the work schedule and work occasional overtime as directed by the Practice Administrator.

Benefits

Choice of three health insurance plans.
Dental insurance coverage.
Vision insurance coverage.
401(k) with company match and profit-sharing plan.
Company-paid short-term and long-term disability coverage.
Company-paid life insurance for the employee and family.
Access to company-provided training and educational resources.
Eligibility for annual merit-based performance increases.
Accrued General Purpose Time (GPT).
Eight company-paid holidays.
Company events, including Christmas parties, Family Day, employee engagement activities, and Spirit Days.
Complimentary Employee Assistance Program (EAP) for employees and their dependents.