Administrative Assistant

U.S. Bank•Minneapolis, MN

15d•Hybrid

About The Position

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in Operational Enterprise Risk Management (OERM). The role provides administrative and operational support, including coordinating schedules, meetings, communications, team events, and serving as a point of contact for internal and external partners. Duties may also include collecting and interpreting data to produce reports, conducting special projects, coordinating conferences, presentations, and travel, and preparing correspondence and other documentation. The role frequently uses personal computer software for word processing, graphics, and spreadsheets, with specific duties varying by area. The position requires working from a U.S. Bank location at least three days per week. Hiring locations are Minneapolis, Minnesota, and Charlotte, North Carolina.

Requirements

High school diploma or equivalent.
Typically five or more years of experience in administrative and support staff activities.
Strong organizational and time-management skills.
Ability to succeed in a fast-paced environment and manage multiple priorities and deadlines.
Advanced Microsoft 365 proficiency, including Copilot, Outlook, Teams, Word, Excel, and PowerPoint.
Excellent written and verbal communication skills.
High attention to detail and confidentiality.

Nice To Haves

Experience in financial services or highly regulated industries.
Experience leveraging AI, such as Microsoft Copilot, to automate tasks.

Responsibilities

Manage executive calendars and scheduling priorities.
Plan and coordinate meetings, events, and travel arrangements.
Prepare correspondence, presentations, reports, and meeting materials.
Manage Outlook delegate access, shared mailboxes, and distribution lists.
Support leadership communications and organizational announcements.
Track action items and facilitate follow-up activities.
Coordinate team events, leadership meetings, and town halls.
Handle confidential information professionally and discreetly.
Partner with leaders to improve organizational effectiveness and execution.
Partner with peers to coordinate supplies and logistics for the local office.
Collect and interpret data to produce reports.
Conduct special projects.
Coordinate conferences and presentations.

Benefits

Healthcare coverage, including medical, dental, and vision.
Basic term and optional term life insurance.
Short-term and long-term disability insurance.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation of two to five weeks depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Incentive and recognition programs.
Equity stock purchase.
Pension.