Administrative Assistant

Orizon Aerostructures•Chanute, KS

34d•Onsite

About The Position

This role provides essential administrative support to the organization, with a specific focus on assisting the Human Resources department. The Administrative Assistant will be responsible for managing office operations, greeting visitors, handling correspondence, and supporting HR projects and employee inquiries. This position requires strong organizational skills, attention to detail, and the ability to maintain confidentiality.

Requirements

Familiarity with ITAR procedures.
Experience with multi-phone line systems.
Proficiency in scanning and uploading files.
Experience with Ultipro or similar HRIS systems.
Ability to maintain confidentiality.
Strong organizational skills.
Attention to detail.

Nice To Haves

Experience in an HR support role.
Experience with event planning.
Basic research skills.

Responsibilities

Organize and maintain files, correspondence, records and other documents.
Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival, and distributing appropriate PPE for their visit.
Maintain security by following procedures, specifically ITAR, in issuing visitor badges.
Answer multi-phone line system for the facility.
Receive and sort mail; gather and mail all outgoing mail.
Maintain a safe and clean work environment; maintaining compliance with established policies and procedures.
Coordinate the distribution and receipt of Orizon attire.
Scan and upload files into employee documents in Ultipro.
Assist the Human Resources manager with HR projects.
Respond to employee inquiries, following up with employees on HR related needs.
Keep the HR Slide Show current.
Distribute Anniversary & birthday gifts.
Participate in the planning of onsite company events and merchandise store (Shout Out Store).
Issue companywide announcements.
Conduct basic research for projects.
Provide general administrative support and additional duties as needed.
Maintain Campus phone list.
Manage Fax Inbox.
Keep the conference rooms stocked, as well as overall appearance.