Administrative Assistant

LVC Companies•Tempe, AZ

12d•Onsite

About The Position

LVC Companies, Inc. is seeking a Front Desk & Administrative Assistant to manage daily office operations and provide administrative support to the Branch Manager, Sales, Project Management, and Service teams at its Arizona branch in Tempe. The position is on-site and pays $22–$24 per hour, depending on experience. The successful candidate will maintain an organized, professional office; complete documentation accurately and on time; distribute technician schedules each Friday; communicate schedule changes promptly; and provide dependable support across departments while taking responsibility for assignments through completion. Success means keeping the office running smoothly, ensuring documentation is accurate and accessible, communicating schedule changes promptly, and supporting every department. LVC describes itself as an established fire protection and systems integration company that values quality, integrity, service, teamwork, and a positive work environment.

Requirements

High school diploma or equivalent required.
Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and ability to learn company software and systems.
Strong communication, organizational, time-management, and problem-solving skills.
Attention to detail, professionalism, confidentiality, and ability to prioritize assignments and meet deadlines with minimal supervision.
Demonstrated accountability, teamwork, adaptability, and follow-through.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision.
Positive attitude, strong work ethic, and willingness to assist wherever needed.
Able to work Monday through Friday, 7:30 a.m.–4:00 p.m.
Must pass a drug test and background check.

Nice To Haves

Prior administrative or customer service experience preferred.

Responsibilities

Answer and direct incoming calls, greet visitors, manage mail and packages, and maintain a professional office environment.
Monitor and replenish office and breakroom supplies and provide general administrative support.
Prepare, submit, track, and maintain fire alarm, security, and other applicable project permits.
Process purchase orders and packing slips; maintain electronic records; prepare shipping labels; coordinate Notifier and PSA return material authorizations (RMAs); and assist with warehouse parts transfers.
Support Sales and Project Managers with change orders, project documentation, permits, correspondence, and administrative coordination.
Maintain technician schedules, communicate call-outs and scheduling changes, and distribute the upcoming weekly schedule every Friday.
Provide backup support to the Service Coordinator and assist with coordination among the office, Operations, Service, Warehouse, and field technicians.
Assist the Branch Manager with scheduling, meetings, interviews, and coordination of uniforms, equipment, and supplies.
Perform other administrative duties and special projects as assigned.