Part Time North Region Administrative Assistant - Avenue South

Brentwood Baptist Church•Nashville, TN

About The Position

The North Region Administrative Assistant provides professional and administrative support to the Campus and Teaching Pastor and Associate Executive Pastor for the North Region, under the direction of the Campus and Teaching Pastor. The position supports church administration and ministry activities across North Region campuses, including maintaining records and reports, coordinating schedules and events, handling correspondence and supplies, and supporting deacon ministry. The role also involves attending quarterly staff meetings and monthly or quarterly training sessions. The position is part-time and is an employee of Brentwood Baptist Church.

Requirements

Identify closely with Brentwood Baptist Church’s mission, values, vision, theology, philosophy, and methodology.
Be a mature Christian who demonstrates the Fruit of the Spirit, is growing in faith, and is committed to spiritual disciplines such as Bible reading and prayer.
Ability to collaborate, cooperate, and function well in a team environment.
Strong written and verbal communication skills.
Good organizational skills, attention to detail, and an administrative mindset.
Dependable, discreet, friendly, professional, and neat.
Meet Brentwood Baptist Church’s employee benchmark for computer competency.
Track record of dependability and trustworthiness in handling finances.
High school diploma required.
3–5 years of experience working as an administrative assistant.

Nice To Haves

Bachelor’s degree in a relevant discipline preferred.

Responsibilities

Make and return phone calls and emails as directed by the Campus and Teaching Pastor.
Handle appointments, travel logistics, and email for the Campus and Teaching Pastor and Associate Executive Pastor.
Work with the Avenue South administrative assistant to maintain accurate church records, including attendance, membership, baptismal, marriage, newsletter, and special-emailing lists.
Maintain current lists of church members who are hospitalized, special prayer requests, deaths, births, and other important events to assist the Campus Pastor with ministry contacts, including email or mail from the church as appropriate.
Order supplies as requested by the Campus and Teaching Pastor and Associate Executive Pastor.
Serve as purchaser for supplies for major events and activities at Avenue South.
Coordinate meeting agendas and meals as needed for the Campus and Teaching Pastor and Associate Executive Pastor.
Provide support to deacon ministry as directed by the Campus and Teaching Pastor.
Prepare and maintain monthly and quarterly reports for North Region campuses, minutes from quarterly business meetings, and other special projects as directed by the Campus and Teaching Pastor and Associate Executive Pastor.
Draft administrative correspondence on behalf of the Campus and Teaching Pastor and Associate Executive Pastor.
Monitor and maintain updated dashboard information for North Region campuses, including Ministry Health Index and Martus Budget worksheets.
Collect, organize, and enter receipts from credit cardholders for the Campus and Teaching Pastor and Associate Executive Pastor.
Maintain an orderly office atmosphere and tactfully handle sensitive and difficult situations.
Perform other duties as assigned by the Campus and Teaching Pastor and Associate Executive Pastor.
Attend quarterly staff meetings.
Attend monthly or quarterly training sessions.