Administrative Assistant (Part Time)

Compass Group • East Orange, NJ

5d • Onsite

About The Position

The Administrative Assistant provides clerical functions and administrative support for food service programs at the East Orange School District in East Orange, New Jersey. This is a part-time position scheduled Monday through Friday, 7:00 a.m. to 2:30 p.m. The role supports program operations through communication, staffing coordination, confidential records, financial and vendor documentation, and student meal eligibility records when applicable. The employer is willing to train.

Requirements

• Prior experience with Microsoft Suite is required, including Excel and Word.

Nice To Haves

• Bilingual ability is a plus.

Responsibilities

• Answer telephones and direct inquiries professionally and with a client-centric approach.
• Maintain confidential personnel files.
• Assist management staff with confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the Supervisor.
• Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
• Enter weekly cash sales and meal counts using a computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, checking arithmetic and item prices against bid specifications and resolving pricing discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Assist in preparing end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment and perform work safely.
• Perform other duties as assigned.

Benefits

• Retirement plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• May be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed