Part Time Administrative Assistant
About The Position
This part-time, onsite Administrative Assistant / Receptionist supports office operations through reception, mail and document processing, inventory upkeep, and general administrative work. The role also coordinates employee experience activities in partnership with the US HR team and provides hands-on administrative and operational support to the VP of Claims. The position is based in Henrico, Virginia, and requires in-office work two days per week, currently Mondays and Wednesdays from 8:00 a.m. to 5:00 p.m. It is a contract position with the potential to transition to permanent full-time work based on business needs and performance.
Requirements
- The posting lists 13 years of experience in office administration, employee experience, or a similar administrative role.
- Proven experience providing administrative support in an office environment.
- Proficiency with Microsoft Office applications.
- Familiarity with Google tools, including Google Sheets.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities simultaneously.
- Proactive and resourceful approach to problem solving and completing tasks.
- Comfort working in an office coordinator, office manager, or administrative support capacity.
- Strong communication and interpersonal skills suitable for reception and employee-facing responsibilities.
- Ability to work independently while collaborating effectively with HR and leadership.
- Ability to work onsite two days per week, currently Mondays and Wednesdays from 8:00 a.m. to 5:00 p.m.
Nice To Haves
- Experience with employee engagement or employee experience activities.
- Background in office coordination, office management, or administrator support roles.
- Comfort running errands and handling a variety of operational tasks as needed.
Responsibilities
- Manage daily office operations to ensure the workplace runs smoothly and efficiently.
- Greet visitors, answer phones, and direct inquiries appropriately.
- Process incoming and outgoing mail and documents accurately and promptly.
- Maintain office inventory, supplies, and equipment.
- Coordinate and execute employee experience and engagement activities with the US HR team.
- Provide administrative and operational support to the VP of Claims, including scheduling, document preparation, and follow-up tasks.
- Perform clerical and administrative tasks such as filing, data entry, and document organization.
- Coordinate the office, keep common areas organized, and ensure office procedures are followed.
- Run errands as needed to support office operations and employee needs.
- Collaborate with colleagues and leadership to improve office processes and employee experience.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical Illness, Accident, and Hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary life and AD&D insurance for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off/leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
