Part-Time Administrative Assistant

CITY OF GEORGETOWN • Georgetown, KY

4d • $22 - $22 • Onsite

About The Position

The City of Georgetown is accepting applications for a part-time Administrative Assistant. Under supervision, this position schedules skilled, semi-skilled, and manual labor activities related to the construction, maintenance, and cleanliness of fire department buildings and grounds, and schedules maintenance for the fire department fleet. The role also supports the Chief’s office by processing mail, checking written materials for grammatical accuracy, transcribing reports and other materials, gathering information, and compiling and preparing departmental reports. The position requires strict confidentiality for information handled by the Chief’s office and may include other duties assigned by the Chief or department.

The work is performed in an office setting, with public and internal contacts each accounting for approximately half of the position’s contact. The position involves constant interruptions and moderate to heavy mental effort. Work is reviewed through occasional spot checks, and analysis is based on precedent. The employee must maintain flexibility in daily operations. Applications must be submitted online through the City of Georgetown’s application website.

Requirements

• Associate degree in Public Administration, Business Administration, or a closely related field, supplemented by three years of work experience, preferably in general government; qualifying additional college coursework or specialized training may substitute for required experience, and additional closely related work experience may substitute for education on a year-for-year basis.
• Thorough knowledge of Fire Department practices, procedures, systems, ordinances, and policies.
• Thorough knowledge of business English, spelling, arithmetic, punctuation, grammar, and filing.
• Knowledge of standard office equipment, City government, and applicable federal, state, and local laws and ordinances.
• Skill in using computers and standard office equipment.
• Ability to gather information and prepare and maintain clear, concise reports.
• Ability to review forms, reports, and other documents for accuracy and completeness.
• Ability to type accurately.
• Ability to establish and maintain effective working relationships with City officers, employees, and the general public.
• Valid Kentucky driver’s license.

Responsibilities

• Schedule work activities for construction, maintenance, and cleanliness of fire department buildings and grounds.
• Schedule maintenance for the fire department fleet, including preventive maintenance for vehicles and equipment.
• Receive and process incoming mail.
• Ensure written materials are grammatically correct and transcribe reports and other materials.
• Gather and review information from various sources and compile and prepare departmental reports.
• Maintain confidentiality of information handled by the Chief’s office.
• Requisition equipment, tools, supplies, and materials.
• Prepare required reports and records as needed.
• Perform other duties as requested by the department or assigned by the Chief.

What This Job Offers

• Job Type: Part-time
• Education Level: Associate degree