Administrative Assistant

Lord Abbett•Jersey City, NJ

12d•Onsite

About The Position

Lord Abbett is seeking a highly motivated Administrative Assistant to provide administrative and operational support for senior leaders and their teams. The role offers exposure to a wide variety of business activities and calls for a positive, confident, and proactive approach. The successful candidate must be flexible, maintain strict confidentiality, and exercise sound judgment and discretion. The position is expected to be onsite because the leadership team primarily works from the firm’s headquarters in Jersey City.

Requirements

Previous administrative experience.
Proficiency in MS Word, PowerPoint, Outlook, and Excel.
A positive and collaborative attitude.
Strong interpersonal, communication, organization, and follow-up skills.
High attention to detail.
Ability to anticipate and solve problems quickly and efficiently.
Ability to work well under pressure, adapt to unexpected events, prioritize, and multitask in a deadline-driven environment.
A high degree of integrity and confidentiality.
Excellent judgment and the ability to be a resourceful, independent thinker.

Responsibilities

Assist with all aspects of meeting scheduling and preparation, including senior-level internal and external meetings.
Maintain strict confidentiality in business and personnel matters.
Manage miscellaneous tasks, including invoices, projects, requests, and events.
Create and revise PowerPoint presentations and assist with other executive-ready materials.
Answer calls and provide accurate, detailed messages.
Track, organize, and submit expense reports.
Review and respond to a variety of email communications.