Administrative Assistant

Magrym Consulting, Inc.•Odessa, TX

15d•$37,000 - $52,000

About The Position

Reporting to the Office Manager, the Administrative Assistant provides entry-level support and helps coordinate the day-to-day operations of Magrym Consulting, Inc. The role supports routine administrative and office duties, as well as special projects, and requires professional communication and collaboration. With guidance from the Office Manager, the Administrative Assistant works to meet business needs in an organized and efficient manner.

Requirements

Ability to communicate professionally with clients, vendors, employees, and management.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time-management skills and a proven ability to meet deadlines.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Ability to type a minimum of 50 words per minute.
Proficiency with Microsoft Office Suite 365 and ability to learn new or updated software.
Ability to meet confidentiality expectations regarding confidential, proprietary, and sensitive company information.
High level of customer service delivery.

Nice To Haves

High school diploma, strongly preferred.
Associate degree in Business Administration, Mathematics, or Science, strongly preferred.
Education and experience may be substituted for one another.

Responsibilities

Answer and transfer phone calls, screening them when necessary.
Welcome and direct visitors and clients.
Create and maintain electronic and physical filing systems.
Perform clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents.
Respond to and resolve administrative inquiries and questions.
Coordinate and schedule travel, meetings, and appointments for managers and supervisors.
Schedule and coordinate staff and other meetings.
Maintain office supplies and coordinate maintenance of office equipment.
Proactively manage and prioritize calendars and itineraries.
Manage accounts and perform bookkeeping data entry in Deltek Ajera.
Maintain the Health and Safety program.
Prepare communications such as agendas, memos, emails, invoices, and other correspondence.
Facilitate project research and provide reports and spreadsheets as requested.
Perform additional duties as assigned by management and other related duties as assigned.