Administrative Assistant

Intertek • Ripon, WI

26d • Onsite

About The Position

Professional Service Industries, Inc. (Intertek-PSI) is seeking an Administrative Assistant to join its Building & Construction team in the Ripon, Wisconsin office. The company provides assurance, testing, inspection, and consulting services for civil and commercial construction, including construction materials testing, geotechnical engineering, environmental consulting, industrial hygiene, and specialty testing.

The role supports general office operations and field operations. It includes creating documents and spreadsheets, handling routine office duties, assisting with billing and related financial processes, researching potential clients and tracking leads, coordinating with field operations and drilling crews, preparing work orders, monitoring employee timesheets, and producing reports and other written materials.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in an administrative position.
• Experience with Microsoft Word and Excel.
• Excellent verbal and written communication skills.
• Excellent prioritization, organization, and time management skills.
• Detail-oriented.
• Ability to work independently in a fast-paced, multitasking environment with shifting priorities.
• Ability to analyze and solve problems.
• Ability to type quickly and accurately.
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames.

Nice To Haves

• Experience in accounts payable, accounts receivable, and/or billing.

Responsibilities

• Create documents and spreadsheets using Microsoft Office software.
• Perform general office duties such as faxing, copying, mailing, and filing.
• Assist with month-end billing, proposals, projects, accruals, accounts receivable, and collections.
• May assist with developing, updating, and/or reviewing local operating procedures and work instructions.
• Use research methodologies to identify and qualify potential clients.
• Monitor and maintain information on research and potential leads, and communicate it to Operations Management.
• Coordinate with field operations and drilling crews.
• Prepare work orders for field operations.
• Monitor timesheets for hourly field employees.
• Perform general office administration.
• Type reports and correspondence, and perform data entry.
• Generate reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED