Administrative Assistant

United Data Technologies•Miramar, FL

34d•Onsite

About The Position

UDT is a national technology solutions provider that modernizes, connects, secures, and manages technology environments for commercial enterprises, state and local governments, and educational institutions. The trusted advisor to many of the nation’s top K-12 school districts and corporate leaders across a spectrum of industries including hospitality, health care, financial services and more – UDT offers one of the most robust suites of customizable, end-to-end technology solutions in the industry. With a portfolio that spans IT managed services, endpoint lifecycle solutions, cybersecurity, networking, computing, cloud, connectivity, and voice services, UDT helps clients align technology with their most important business priorities – empowering insight-driven IT strategies that accelerate innovation, streamline costs, and reduce risk. Founded in 1995 and headquartered in Miramar, Florida, UDT has more than 400 professionals nationwide and growing operational facilities in Florida, Tennessee, Texas, and South Carolina. For more information, visit udtonline.com. This position is in in the office, and must be located within driving distance of Miramar, FL. Administrative Assistant/Executive Support Coordinator

Requirements

3+ years of experience in administrative support, office coordination, executive support, hospitality, or reception.
Strong proficiency with Microsoft 365, including Outlook, Teams, Word.
Willingness to use AI software to streamline workflow.
Excellent organizational, communication, and customer service skills.
Strong attention to detail and ability to manage multiple priorities.
Professional presence and polished communication style.
Ability to maintain discretion and exercise sound judgment.

Nice To Haves

Experience supporting senior leaders or executive teams.
Experience coordinating meetings, events, travel, and hospitality.
Experience working in a corporate office environment.

Responsibilities

Serve as the first point of contact for all visitors entering the office.
Greeting and welcome guests, customers, vendors, and business partners with professionalism and enthusiasm.
Notify employees of visitor arrivals and coordinate guest check-in procedures.
Direct visitors to meeting spaces and ensure a seamless arrival experience.
Maintain a clean, organized, and welcoming reception and lobby area.
Receive packages, and deliveries and direct them to appropriate area.
Support executive visits, customer meetings, and VIP events by ensuring meeting spaces are prepared and guest needs are anticipated.
Assist Executive Assistant with providing day-to-day administrative support for members of the Executive Leadership Team.
Assist with meeting coordination, conference room scheduling, and executive logistics.
Assist with travel arrangements, hotel reservations, transportation, and itinerary coordination.
Prepare expense reports.
Help Support executive team events, Quarterly Business Reviews (QBRs), Sales Kickoffs (SKOs), leadership meetings, and company initiatives.
Maintain conference room readiness.
Coordinate meal orders, refreshments, and meeting support logistics.
Serve as a resource for employees requiring administrative assistance.
Assist with office events.
Act as a dependable resource during periods of increased executive and administrative demand.