Administrative Assistant

Council on Education for Public Health•Washington, DC

90d•$25 - $28•Onsite

About The Position

The Council on Education for Public Health (CEPH) is seeking a part-time Administrative Assistant to provide administrative and financial support. The position involves collaborating with CEPH staff, stakeholders, and vendors, and requires strong communication, organizational, multitasking, and attention-to-detail skills. The ideal candidate is resourceful, flexible, and able to complete a steady workload promptly. The position is based in CEPH’s Washington, DC office, which is accessible by Metrorail, Metrobus, and other transit options. Work is indoors. The schedule is 14–20 hours per week, with all hours occurring between 8:00 a.m. and 6:00 p.m., Monday through Friday, in the CEPH office. The schedule can be negotiated as appropriate. Compensation is $25–$28 per hour, commensurate with education and experience. CEPH is an Equal Opportunity Employer committed to building a culturally diverse staff and an inclusive environment. The organization strongly encourages applications from minority candidates.

Requirements

High school diploma; relevant experience may be substituted for education.
Ability to communicate and work effectively with staff, stakeholders, and vendors.
Strong attention to detail, organizational skills, flexibility, resourcefulness, and ability to multitask and complete work in a timely manner.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Comfort using Google Suite, including Docs, Forms, and Sheets.
Ability to remain stationary for up to two hours at a time.
Ability to access files in all drawers of file cabinets as tall as six feet.
Ability to travel within downtown Washington, DC and the greater DC, Maryland, and Virginia region.
Ability to operate a computer and office machinery, including a printer and copy machine, and to communicate professionally with stakeholders by phone and email.
Ability to move and shift boxes weighing up to 35 pounds.

Nice To Haves

One to two years of part-time work experience preferred.
Experience with Microsoft Access preferred.
Experience with QuickBooks preferred.
Experience with Wagtail preferred.
Interest in public health and/or higher education is a plus.
Comfort using GoTo Webinar, Zoom, and similar platforms.

Responsibilities

Create templates for accreditation correspondence; draft and send correspondence and check it for accuracy and completeness.
Support senior staff with accreditation data collection and maintenance, perform data entry, and maintain accurate contact information for schools and programs.
Support registration and logistics for in-person and online trainings and educational webinars.
Draft and send communications to CEPH volunteers, update volunteer contact information, and assist with event-logistics or payment issues.
Assist with maintaining and updating the CEPH website and support communications projects such as the annual report.
Compile and send weekly financial packets to bookkeepers, run weekly PayPal reports, and collect monthly statements.
Process staff and site-visitor reimbursements, send invoices, process checks, complete requested senior staff expense reports, and follow up on outstanding invoices.
Work with financial consultants to troubleshoot issues.
Greet visitors, answer and direct telephone calls, monitor and process mail, and assist with written correspondence and the CEPH administrative email address.
Format documents, check documents and lists for accuracy, interface with vendors, and produce mailings as requested.
Prepare materials for off-site meetings, make photocopies and scan documents, and support senior staff travel arrangements.
Maintain an organized, efficient, clean, and professional office; monitor supplies and inventories and order items as needed.
Complete errands and other duties as assigned.
Work with technology consultants and providers to troubleshoot issues; maintain the CEPH printer, including troubleshooting and replacing supplies or accessories.
Assist with office files and document retention and destruction, including moving and shifting files and boxes.