Administrative Assistant

BrightPath Early Learning & Child Care•San Carlos, CA

26d

About The Position

At Learn & Play Montessori Schools, the Administrative Assistant coordinates all front-office activities and regularly communicates with staff and parents to support the effective operation of the school. The role performs routine clerical and administrative functions, including drafting correspondence, scheduling facility tours and appointments, maintaining records, and providing information to student families and visitors. Administrative staff also actively participate in classroom support as needed to meet the school’s operational requirements. All team members must be willing and able to care for children aged 18 months to 6 years old. Learn & Play Montessori School is an Equal Opportunity employer and considers qualified applicants without regard to protected characteristics.

Requirements

Associate degree or bachelor's degree in Early Childhood Education preferred.
Proficient computer skills, including Microsoft Office.
Excellent verbal and written communication skills.
Communicate positively and effectively with staff, children, and parents or guardians.
Excellent leadership, organizational, and planning skills.
Ability to adjust to changing schedules and priorities.
In-depth knowledge of administrative management and related functions.
Ability to solve practical problems, multitask, and establish effective priorities.
Ability to work independently and in a team environment.
Ability to execute duties effectively and efficiently with minimum direction and meet deadlines.
Willingness and ability to care for children aged 18 months to 6 years old.

Nice To Haves

Experience with SharePoint.
Completed 12 Core ECE Units.

Responsibilities

Greet and assist visitors.
Respond in a timely, professional, and courteous manner to parent and staff inquiries by phone, email, and Procare.
Create, maintain, and enter confidential information in databases.
Review operating practices, record keeping, forms control, and office layout to create and revise systems and procedures.
Manage filing systems and attendance records.
Maintain workflow and reporting procedures.
Monitor supply inventory, anticipate needs, place orders, and verify receipt of supplies.
Maintain office equipment and arrange repairs as needed.
Open and distribute office correspondence.
Share responsibility for opening and closing the office daily.
Develop and maintain staff monthly, vacation, and school-sponsored event calendars.
Attend routine staff meetings.
Schedule staff meetings and make other arrangements for staff.
Communicate and cooperate with other departments to coordinate school activities.
Provide classroom support as necessary, including caring for children aged 18 months to 6 years old.
Perform other duties and responsibilities as assigned.