Administrative Assistant

Groundworks • Spokane, WA

14d

About The Position

Groundworks is seeking a highly organized and detail-oriented Permit Administrator to support its Spokane team. The role supports operations by managing permit applications, tracking approvals, coordinating with municipalities, and ensuring permits are closed out after project completion. It also provides administrative and clerical support to branch operations and communicates with customers, project managers, and field personnel about permit requirements.

Requirements

• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Excellent communication and customer service skills.

Nice To Haves

• Previous permitting, construction administration, or municipal experience.
• Experience working with building departments or construction-related permits; highly preferred.
• Extensive permitting experience, for which compensation may be negotiable.

Responsibilities

• Apply for and manage residential and commercial permits.
• Coordinate with local municipalities, inspectors, and permitting agencies.
• Track permit status and ensure timely approvals.
• Schedule inspections and assist with permit close-outs.
• Maintain permit records and project documentation.
• Support branch operations with administrative and clerical tasks.
• Communicate with customers, project managers, and field personnel regarding permit requirements.
• Ensure compliance with local, state, and municipal regulations.

Benefits

• Comprehensive benefits package.
• Paid time off and holidays.
• Opportunities for advancement within a growing national company.
• Employee company ownership opportunities.
• Industry-leading training programs.
• Leadership development and career growth tracks.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed