Administrative Assistant for Parish (NE)

Archdiocese of Baltimore • Fallston, MD

1d • $22 - $24 • Onsite

About The Position

St. Mark Roman Catholic Church in Fallston, MD, is seeking an Administrative Assistant to manage daily administrative tasks with detail, discretion, and efficiency, supporting the staff and pastor. This role serves as the first point of contact for parish members and visitors. The ideal candidate must be a practicing Catholic with strong interpersonal skills and a desire to serve, proficient in Microsoft Office, and experienced in database management and record-keeping.

Requirements

• Practicing Catholic with commitment to the mission and values of the church, to include living a lifestyle consistent with Catholic teaching and attending mass and receiving the sacraments.
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Previous experience in an administrative role.
• Strong people, written and verbal communication skills.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management and record-keeping.
• Ability to handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work well with a diverse group of people.
• Detail-oriented and able to work independently.
• Ability to manage time effectively and prioritize tasks.
• Strong problem-solving skills.
• Minimum of 5 years’ experience as administrative assistant or similar position.

Nice To Haves

• Familiarity with church operations and culture is a plus.

Responsibilities

• Ensures that everything is prepared for the celebration of the liturgy including intercessions, announcements, calendars, programs, scheduling liturgical ministers and sacristans, etc.
• Assist the pastor in preparing and coordinating the clergy schedule.
• Prepare Mass Cards and enter information into Mass Intention calendar.
• Assists the pastor with letters and correspondence.
• Ensures that everything is prepared for faith formation programs for children and adults.
• Ensures that all Sacramental paperwork is in order.
• Assist with Youth Ministry and Outreach programs to ensure smooth operations.
• Ensures the smooth running of the Parish Office including directing calls, greeting visitors, receiving and distributing mail and deliveries, preparing mailings, ordering supplies, producing the weekly bulletin, sending thank you and acknowledgement letters, etc.
• Inputs, updates, and maintains the parish records, and posts donations, in Ministry Platform (the archdiocese database software).

Benefits

• health, dental, and vision coverage
• employer-paid life and disability insurance
• automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes)
• generous paid holiday, sick and vacation leave

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED