Parish Office Administrative Assistant - Jefferson City, MO

Catholic Diocese of Jefferson City•Jefferson City, MO

About The Position

The Office Assistant provides administrative and office support to the Cathedral of St. Joseph Parish Office, helping ensure accurate records, timely reporting, and effective communication with parishioners, staff, and ministry leaders. The role maintains parish records and databases, generates reports, communicates with parishioners about stewardship and compliance matters, and monitors participation and compliance with parish and diocesan programs, including the Diocesan Safe Environment Program. The General Office Assistant also performs a wide variety of general office duties and provides friendly, welcoming support to parish staff, parishioners, ministry leaders, and visitors. The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple responsibilities while maintaining a spirit of hospitality and service. As a member of the Cathedral of St. Joseph Parish staff, the assistant is expected to participate in prayer, retreats, and spiritual formation; model Christian values; foster collaboration; communicate professionally; support the parish mission; and maintain a spirit of service and ongoing personal and spiritual growth.

Requirements

Demonstrates Christ-like behavior in all interactions and embraces the Cathedral of St. Joseph's culture of serving others.
Ability to work independently, take initiative, and keep projects and responsibilities moving forward with appropriate communication and follow-up.
Highly organized, with strong attention to detail and follow-through.
Ability to learn and effectively use parish databases, office technology, and other software systems.
Ability to maintain confidential information and exercise appropriate discretion.
Strong work ethic and commitment to excellent service for parishioners, staff, volunteers, and visitors.
Ability to work collaboratively with parish staff and ministry leaders.
Willingness to learn, grow, and take on new responsibilities as parish needs evolve.

Responsibilities

Accurately enter and maintain parish database information about stewardship commitments, Safe Environment compliance, ministry group membership and participation, and other assigned parish records.
Update parish database records annually to reflect grade levels of students sponsored for enrollment in the parish school and interparish high school.
Maintain accurate, confidential, and timely parish records.
Generate routine and special database reports to support parish administration, ministry leaders, and staff decision-making.
Enter and maintain data collected during the annual Catholic Stewardship Renewal.
Track parishioner participation and completion of time, talent, and treasure commitments.
Prepare stewardship participation reports and follow up with parishioners as needed.
Communicate courteously and professionally with parishioners about stewardship records, commitments, and related questions.
Maintain Safe Environment compliance records and generate related reports.
Communicate Safe Environment compliance status and requirements to parish staff, volunteers, and ministry leaders as appropriate.
Coordinate and track required Safe Environment training and completion of applicable requirements.
Monitor compliance records and follow up on outstanding requirements.
Produce, organize, and maintain documentation requested for diocesan or program audits.
Handle Safe Environment information with appropriate discretion and confidentiality.
Provide friendly, welcoming, and professional support to parishioners, visitors, clergy, parish staff, and ministry leaders.
Maintain office supply inventory, monitor supply levels, and coordinate reordering.
Assist with correspondence, forms, filing, copying, scanning, mailings, data entry, scheduling, and other routine office functions.
Provide front desk coverage as needed.
Assist parish staff and ministry leaders with administrative projects and special assignments.
Perform other duties as assigned to support the mission and effective operation of the Cathedral Parish Office.
Participate in staff prayer, retreats, and opportunities for spiritual formation.
Model Christian values and foster collaboration, unity, and mutual support among parish staff and ministries.
Contribute to a positive, welcoming, and faith-centered workplace; communicate openly, respectfully, and professionally with colleagues.
Support the parish mission by integrating faith and Gospel values into daily work and treating parishioners, visitors, volunteers, and staff with hospitality and respect.
Commit to ongoing personal and spiritual growth.