Administrative Assistant - OB/GYN - Center City

Jefferson Health Plans•Philadelphia, PA

1d•Onsite

About The Position

Performs full clerical, administrative, and general office duties, including transcription, typing, record and file maintenance, mail distribution, and telephone reception. Provides secretarial services to a middle- to upper-level management position or department. The role requires understanding the supervisor’s job and methods of operation, along with knowledge of department and/or Hospital or University operations and procedures. The Administrative Assistant supports project plans, scheduling, program reporting, and complex ongoing meeting processes. The position also handles correspondence and reports, front-desk and telephone communications, appointment scheduling, and meeting and conference arrangements.

Requirements

High school diploma required.
Proficiency in secretarial skills.
Experience with computers and standard office software applications.
Knowledge of PowerPoint.
Effective communication skills, including accurately transmitting, receiving, and interpreting ideas, information, and needs.
Ability to work constructively and collaboratively with a variety of individuals and groups.
Customer service skills and ability to meet or exceed customer needs and expectations.
Ability to adapt to change and a changing environment.
Ability to manage multiple priorities and make effective judgments about prioritization and time allocation.
Decision-making skills, including analyzing situations fully and accurately.
Accuracy and attention to detail.
Knowledge of and ability to use electronic calendaring software.
Problem-solving skills, including recognizing, anticipating, and resolving organizational, operational, or process problems.
Knowledge of the organization and ability to apply that understanding appropriately.

Nice To Haves

Bachelor’s degree preferred.
Two years of experience in an administrative role preferred.

Responsibilities

Interact with co-workers, visitors, and other staff consistent with Jefferson’s values.
Manage project plans, scheduling, and program reporting requirements.
Manage schedules and coordinate meetings, including supporting complex ongoing meeting processes, capturing minutes, and distributing updates and information.
Create correspondence, memos, presentations, and/or reports accurately and on time.
Answer incoming calls, greet visitors and guests, and direct them appropriately.
Screen incoming communications, take and deliver accurate messages, respond to requests by gathering and providing information, and refer non-routine calls to appropriate staff.
Schedule appointments and coordinate arrangements for meetings and conferences.
Perform clerical and general office duties, including transcription, typing, record and file maintenance, mail distribution, and telephone reception.

Benefits

Medical insurance, including prescription coverage
Supplemental insurance
Dental insurance
Vision insurance
Life and AD&D insurance
Short- and long-term disability insurance
Flexible spending accounts
Retirement plans
Tuition assistance
Voluntary benefits, including access to group insurance rates and discounts
Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service