Administrative Assistant

City of Freeport, Texas•Freeport, TX

14d

About The Position

Under the direction of the Assistant City Manager, the Administrative Assistant provides complex administrative, organizational, and operational support to facilitate the Public Works and Parks & Recreation departments’ operations for the City of Freeport. The role provides administrative assistance with purchasing and project coordination and performs related work as required. The position requires a high school diploma or GED; an associate degree and two or more years of relevant administrative support experience are preferred. Bilingual ability is preferred but not required. The employee must pass a drug analysis test and physical exam and successfully complete a background check. The role may require non-standard or extended working hours when necessary.

Requirements

High school diploma or GED.
Proficiency in MS Word, MS Excel, and MS Outlook.
Knowledge of standard office equipment.
Ability to write, speak, and interact clearly and professionally.
Ability to prioritize projects and demonstrate strong problem-solving skills.
Good research skills and attention to detail.
Excellent organizational skills.
Ability to work in a high-stress, fast-paced environment.
Ability to maintain confidentiality, multitask, work under time constraints, solve problems, prioritize, and resolve conflicts.
Ability to work well with others and the general public in a variety of situations.
Must maintain a neat, professional appearance.
Ability to lift supplies weighing up to 35 pounds.
Must pass a drug analysis test and physical exam and successfully complete a background check.

Nice To Haves

Associate degree.
Two or more years of relevant administrative support experience.
Bilingual ability.

Responsibilities

Create, manage, and promote a city-wide events calendar.
Open, sort, and distribute incoming correspondence.
Perform data entry, scan documents, and assist with purchase orders.
Manage the Assistant City Manager’s calendar and schedule and coordinate meetings, appointments, and travel arrangements.
Assist in resolving customer service-related issues.
Answer incoming calls and greet and welcome citizens and visitors.
Prepare and modify correspondence, reports, drafts, memos, and emails.
Maintain departmental office supplies.
Help prepare weekly reports and other departmental projects as needed.
Review and answer emails on behalf of the Assistant City Manager.
Perform other duties as assigned.