Administrative Assistant

Thrivent•Dickinson, ND

6d•$20 - $22•Onsite

About The Position

The Administrative Assistant provides administrative support to Infinity Financial Advisors and helps support the practice’s daily operations and member experience. The role requires a friendly, upbeat demeanor and includes phone coverage, greeting members, handling postal mail and practice email, ordering supplies, using Thrivent Financial computer systems and programs to support client relations, and completing other administrative tasks as assigned. The position reports to and is employed by Infinity Financial Advisors. This is a part-time, in-office position in Dickinson, North Dakota, offering 30–35 hours per week. Compensation is $20–$22 per hour, depending on experience. PTO and a Simple IRA with match are available; health benefits are not provided. The practice is seeking someone eager to grow their career and take on increasing responsibilities as part of the team. Candidates will undergo a background verification as part of the recruiting and hiring process, and fingerprints will be submitted to the FBI for review against nationwide fingerprint records. Anyone with access to Wealthscape is considered an Access Person and must comply with the firm’s Code of Ethics, including maintaining outside brokerage accounts at one of TIMI’s designated firms.

Requirements

Previous administrative or secretarial experience is desired.
Strong phone skills.
Strong computer aptitude and knowledge of business tools such as Microsoft Word, Excel, and PowerPoint, or the ability to learn them.
Ability to handle multiple tasks and maintain high-quality work amid frequent interruptions.
Ability to maintain the integrity of sensitive and confidential information.
Basic understanding of Infinity Financial Advisors, its products and services, and Thrivent Financial.
Must complete background verification and fingerprint submission for FBI review as part of the hiring process.
If given access to Wealthscape, must comply with the firm’s Code of Ethics, including maintaining outside brokerage accounts at one of TIMI’s designated firms.

Responsibilities

Handle incoming telephone calls and respond to requests for information.
Oversee the practice’s social media.
Perform routine administrative duties, including maintaining office supplies and processing mail.
Prepare or coordinate routine correspondence, reports, and special projects.
Support projects, program administration, and processing functions as needed.
Schedule meetings between client/members and the practice’s Financial Advisors.
Update the contact management system with client/member contact and preference information.
Assist Financial Advisors with preparation and follow-up for client/member meetings.
Track practice expenses and oversee bill paying.
Provide backup support to other staff for tasks that do not require licensing or registration.
Participate in the business planning process.
Complete other miscellaneous tasks as assigned.
Work with all roles within Infinity Financial Advisors, represent the organization with external clients, and cultivate and maintain relationships with outside organizations.