Administrative Assistant (Full Time)
About The Position
The Administrative Assistant is responsible for clerical functions and administrative support for food service programs at Avondale Schools in Auburn Hills, Michigan. This is a full-time position scheduled Monday through Friday, 7:00 a.m. to 3:00 p.m. Prior food service experience is required. The hourly pay range is $17.00 to $19.00. The role supports day-to-day administration, staffing, records, cash and meal-count reporting, vendor payments and reconciliation, and financial reporting. The position requires professional communication, accurate recordkeeping, and the ability to maintain confidential information and a clean, safe work environment. Because work takes place in an educational facility, there may be unpaid temporary layoff periods during school breaks when food service needs decline or cease. Depending on business needs, year-round work may be required, potentially at a different location during breaks.
Requirements
- Prior food service experience is required.
- Ability to perform the essential functions satisfactorily, with or without reasonable accommodation.
Responsibilities
- Answer telephones and direct inquiries professionally and in a client-centric manner.
- Maintain confidential personnel files.
- Assist management staff with confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the Supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment using a computer; verify calculations and compare item prices against bid specifications, addressing pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life Insurance/AD Disability Insurance
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Associates may be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
- Internal Employee Referral Bonus Available
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
