ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
The Administrative Assistant provides clerical functions and administrative support for food service programs. The role supports Quantum North America at a school-district location and includes telephone coverage, confidential personnel records, staffing assistance, student meal eligibility records when applicable, cash and meal-count data entry, financial reconciliations, vendor invoice processing, and preparation of reimbursement and financial reports. The position is advertised as full-time, with a Monday-through-Friday schedule from 8:00 a.m. to 5:00 p.m.; additional schedule details are provided during the interview. Openings at other locations within the school district may also be available. The role requires two years of experience in an HVAC and plumbing services environment. The stated pay range is $18.00 to $35.00 per hour. The position requires maintaining a clean and safe work environment, attending required in-service or safety meetings, and performing other assigned duties.
Requirements
- Two years of experience in an HVAC and plumbing services environment.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centric approach.
- Maintain confidential personnel files.
- Assist management staff with confidential employment and labor-relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students' parents, and the Supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment using a computer; check arithmetic and compare item prices against bid specifications to identify discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare the monthly state claim form for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Disability insurance
- Life insurance and AD&D
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace and employee shopping program
- Identity Theft Protection
- Pet insurance
- Other benefits may be available.
- Associates may be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
