Administrative Assistant

State of Indiana•Michigan City, IN

9d•$37,648•Onsite

About The Position

The Administrative Assistant provides advanced administrative support to an agency, department, or facility. The position reviews the organizational structure and functions of an assigned program area and recommends changes to promote effectiveness. It administers staff functions in support of the program area and assists the program administrator in applying agency or department policies and procedures. The role may represent the program administrator in meetings with other agencies and interested members of the public to explain program goals, policies, and procedures. It also prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas. Other duties and responsibilities may be assigned or changed at any time. This position is with Indiana State Prison, a maximum-security facility in Michigan City, Indiana. The starting salary traditionally is $37,648, but may be commensurate with education and work experience. A degree is not required; at least five years of experience applying relevant knowledge and skills in a similar role may be considered. The role may be used in a supervisory capacity based on agency needs.

Requirements

Specialized knowledge of theories, principles, and practices of administrative management.
Working knowledge of state governmental administrative structure.
Working knowledge of the assigned program area.
Organizational skills, including the ability to prioritize tasks effectively and multitask.
Ability to coordinate and motivate professional and support personnel.
Ability to communicate orally and verbally with diverse members of the public.
Attention to detail and proofreading skills.
Ability to establish cooperative work relationships.
Ability to analyze, update, and write procedures and policies.
A degree is not required; at least five years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Provide advanced administrative support to an agency, department, or facility.
Review the organizational structure and functions of an assigned program area and recommend changes to promote effectiveness.
Administer staff functions in support of the program area.
Assist the program administrator in applying agency or department policies and procedures.
Represent the program administrator in meetings with representatives of other agencies and interested members of the public to explain program goals, policies, and procedures.
Prepare, evaluate, and maintain administrative reports, policies, and procedures for different program areas.
Perform other duties and responsibilities as assigned.

Benefits

Three medical plan options, including prescription coverage, and vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies, including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Eligibility as a qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.