Administrative Assistant

Parabit Systems • Bellmore, NY

8d

About The Position

The Administrative Assistant provides comprehensive administrative support to the team and helps maintain smooth office operations. The role involves organizing and carrying out tasks, coordinating with different departments, and ensuring activities are completed efficiently. The ideal candidate is detail-oriented, adaptable, proactive, and comfortable working in a dynamic environment.

Parabit Systems describes its team as energized and committed to integrity and innovation. The company is focused on growth and career advancement and offers a positive work environment and challenging career prospects. Candidates must pass a NON-DOT drug screening, criminal and credit background check, and driver license check before employment.

Requirements

• Three years of related administrative experience, preferably in a corporate or professional office environment.
• Good interpersonal skills and effective verbal and written communication skills.
• Proficiency with MS Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills and the ability to prioritize tasks and adjust to changing demands.
• Attention to detail and the ability to handle confidential information with discretion.

Nice To Haves

• Prior experience using Customer Relationship Management (CRM) software.
• Experience with basic research tasks and familiarity with office management processes.
• Ability to speak multiple languages.

Responsibilities

• Provide general administrative support, including handling phone calls, managing emails, scheduling meetings, and preparing documents.
• Assist with preparing and editing reports, presentations, and correspondence.
• Organize and maintain digital and physical filing systems.
• Coordinate office activities and operations to support efficiency and adherence to company policies.
• Support the planning and execution of meetings, events, and conferences, including logistics and vendor coordination.
• Order office supplies and track inventory.
• Prepare and distribute internal communications and team updates.
• Conduct basic research and compile data as requested.
• Perform other duties as assigned or required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed