Administrative Assistant

BlueScope•Evansville, WI

21d

About The Position

BlueScope is seeking an organized, detail-oriented, and enthusiastic Administrative Assistant to help keep operations running smoothly. The position maintains internal data and records, administers the employee attendance tracking program, supports employee events and recognition initiatives, and provides invoice and finance administration. The successful candidate is dependable, proactive, accurate, discreet with confidential information, and able to balance multiple responsibilities while supporting a positive employee experience. The role provides administrative support to HR, leadership, Finance, and other departments. It involves maintaining records and reports, monitoring attendance information, coordinating workplace activities and recognition communications, and reviewing and coding invoices in accordance with company procedures. Other duties may be assigned; the listed responsibilities are not a comprehensive inventory of all possible duties. BlueScope offers a total compensation plan and benefits package that includes health insurance, life insurance, short- and long-term disability, paid time off, and retirement.

Requirements

Strong organizational skills and exceptional attention to detail.
Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
Ability to manage multiple tasks, prioritize deadlines, and adapt to changing needs.
Strong written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.
Strong interpersonal skills and a customer-service mindset.
Ability to work independently and collaborate effectively with employees and leaders across the organization.

Responsibilities

Maintain accurate and current internal data, records, spreadsheets, tracking reports, and documentation.
Enter, review, and update information in company systems, and prepare routine reports and track administrative metrics.
Protect confidential employee information and provide general administrative support to HR, leadership, and other departments.
Manage the employee attendance tracking program, monitor attendance data and trends, communicate attendance information with HR and leadership, and support consistent application of program guidelines and procedures.
Coordinate employee events, celebrations, workplace activities, and engagement initiatives, including logistics, supplies, vendors, and event communications.
Coordinate employee recognition programs, collect submissions, prepare announcements and updates, and administer recognition activities and appreciation programs.
Review and code invoices to appropriate general ledger accounts, cost centers, and departments; verify details and supporting documentation; and submit invoices for processing.
Work with Finance and other departments to resolve invoice discrepancies and obtain approvals, maintain invoice records, and track invoice status.
Support the Finance team with routine administrative and other accounting-related duties.
Perform other duties as assigned.