Administrative Assistant

Integer • Alden Plant Alden, NY

15d

About The Position

The Administrative Assistant provides secretarial support and administrative services to senior leadership and serves as the primary administrative support for a department. The role performs a full range of clerical, administrative, and general office duties in a responsible and confidential manner, while adhering to Integer’s values and applicable safety, environmental, security, quality, regulatory, and company requirements.

The position prepares and edits organizational documents and reports; maintains files, records, systems, and potentially calendars; screens and directs inquiries and correspondence; tracks projects and deadlines; and may coordinate travel, meetings, events, and office supplies. The role may also perform confidential administrative functions, provide backup receptionist coverage, assist with P-Card reconciliation, and help administer internal raffles, event tickets, and sign-ups.

Requirements

• High school diploma.
• At least 8 years of experience with a high school diploma, or 3–5 years of experience with an associate’s degree.
• Advanced proficiency in Microsoft Office products.
• Strong computer skills.
• Strong verbal and written communication skills.
• Strong organizational skills.
• Ability to follow written and verbal directions.
• Ability to operate standard office equipment and knowledge of basic office management procedures.

Nice To Haves

• Associate’s degree in secretarial science or business.

Responsibilities

• Provide secretarial support and administrative services to senior leadership and serve as primary administrative support for a department.
• Perform clerical, administrative, and general office duties responsibly and confidentially.
• Adhere to company values and applicable safety, environmental, security, quality, FDA, company policy, and regulatory requirements.
• Compose, prepare, proofread, and edit organizational documents.
• Use Microsoft Office software and internal systems.
• Organize, maintain, and retrieve files, records, and systems, and follow up on pending matters.
• Maintain calendars as needed to help internal and external customers meet schedules.
• Prepare regular and special reports by coordinating information and summarizing data.
• Screen telephone calls, letters, and visitors, and use discretion to determine the nature of business and appropriate contacts.
• Answer and direct incoming inquiries and correspondence that do not require a supervisor’s attention.
• Perform confidential administrative functions, including developing and typing correspondence, and respond to routine external correspondence.
• Track and expedite projects and deadlines to support timely completion.
• Coordinate travel schedules and reservations as needed, seeking cost-effective arrangements for meetings.
• Organize programs, events, meetings, and conferences, including arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
• Collect, maintain, and requisition office equipment and supply inventory.
• Provide backup receptionist coverage as needed.
• Assist with P-Card reconciliation.
• Assist with coordinating communications and administration for internal raffles, event tickets, sign-ups, and related activities.
• Perform other duties as required.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Adoption benefits.
• Parental leave available after one year.
• Optional employee-paid supplemental life, critical illness, hospital indemnity, and accident insurance.
• 401(k) plan with company matching contributions, with immediate eligibility.
• 80 hours (10 days) of company-designated holidays per year.
• Annual allotment of paid time off.
• Base wages, a cash-based incentive program, overtime pay, shift differentials, and call-in pay, when applicable.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED