Administrative Assistant

Response Biomedical • Vancouver, BC

29d • CA$45,000 - CA$50,000 • Onsite

About The Position

Response Biomedical Corp. is seeking an Administrative Assistant to provide company-wide administrative support. This role will involve entry-level administrative tasks, including contract and legal administration, as well as general support to departments such as production operations, finance, document control, inventory management, and shipping & receiving. The core purpose of this role is to contribute to improving patient outcomes and saving lives globally.

Requirements

• High School Diploma required.
• Previous experience in an administrative or clerical role is beneficial but not required.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital filing systems.
• Excellent written and verbal communication skills.
• Ability to manage time effectively and prioritize tasks in a dynamic environment.
• A positive attitude with a willingness to learn and adapt to new tasks.
• Ability to work independently with minimal supervision.
• Availability to work during regular office hours (Monday to Friday) with occasional overtime if required.
• Willingness to support different teams and adapt to varying administrative needs.
• Alignment with Response Biomedical’s vision, values, and culture.
• Authorized to work in Canada.

Nice To Haves

• Post-secondary education in Office Administration, Finance, or a related field is preferred.
• Familiarity with basic finance or legal terminology is an asset but not required.

Responsibilities

• Maintain an organized system for managing contracts and legal documentation.
• Support the review process by ensuring proper documentation is distributed and filed appropriately.
• Monitor contract renewal dates and alert relevant team members.
• Handle legal signoffs for contracts and corporate resolutions, including routing documents for signatures, tracking progress, and maintaining compliance records.
• Provide support with legal document templates.
• Prepare and maintain financial documents and spreadsheets.
• Handle data entry tasks, ensuring accuracy and timely completion.
• Organize and maintain filing systems for financial records.
• Assist in managing incoming and outgoing Finance/Accounting correspondence.
• Assist in preparing regular financial reports.
• Act as a liaison with the parent company finance team.
• Provide administrative support to ensure efficient operation of the office.
• Answer the telephone, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, and scanning.
• Maintain the corporate calendar and corporate directory.
• Complete operational requirements by scheduling and assigning administrative projects.
• Assist in making travel arrangements for senior staff.
• Provide administrative assistance to other departments as needed.
• Support the organization and management of common office areas.
• Maintain inventory levels of office supplies by checking stock, anticipating needs, and placing orders.
• Assist with the preparation of monthly townhalls and other company-wide meetings and events.
• Help prepare reports, presentations, and other documents for cross-departmental use.
• Act as a liaison for coordinating with external vendors and service providers.
• Maintain an organized document filing system within the document control room and support other document control activities.
• Review manufacturing records and related documentation to ensure production activities are accurately documented and completed in a timely manner.
• Perform ERP inventory transactions, including material picking, inventory receipt, and component reconciliation.
• Support shipping and receiving activities, including picking, packing, preparing shipping documentation, receiving incoming materials, completing required inspections and checks, and placing materials in appropriate storage locations.
• Support material handling activities by operating a pallet jack and picking, moving, storing, and supplying materials to Production.
• Assist with inventory counts and support inventory management activities.

Benefits

• Salary range of $45,000 to $50,000 annually, depending on experience and qualifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED