Administrative Assistant - Operations Dept

Central Louisiana Surgical Hospital•Alexandria, LA

11d•Onsite

About The Position

This position is responsible for providing administrative and clerical support to the Finance, HIM, Admitting and Business Office within the hospital. Duties include coordinating office activities, preparing reports and correspondence, maintaining departmental records and files, assisting with financial and operational projects, and supporting daily departmental functions. The Administrative Assistant works collaboratively with leadership, staff, and other departments to ensure efficient office operations and compliance with organizational policies and procedures.

Requirements

High school diploma or equivalent required
Proficient in MS Office applications which include Outlook, Word, Excel, and PowerPoint.
Ability to maintain confidentiality and handle sensitive information in a professional manner.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Ability to work collaboratively with leadership, staff, physicians and other departments.
Attention to detail with strong data entry and recordkeeping skills.

Nice To Haves

Associate degree in business administration, accounting, healthcare administration, or related field preferred.
Two (2) years administrative experience preferred, preferably in healthcare, finance or business office setting.

Responsibilities

Type correspondence and reports as requested.
Transcribe dictation and minutes when requested.
Perform special projects in spreadsheet and or word processing.
Prepare notebooks, manuals, and copies of handouts for distribution.
Assist in maintaining cost-effectiveness by preventing waste of supplies.
Assist in maintaining order and cleanliness of the office.
Perform errands as needed.
Receive, sort and distribute incoming mail.
Update, review, prepare and maintain credentialing files.
Maintain and update policies and procedures.
Assist in updating the charge master as required.
Provide attorney quotes and related documentation as requested.
Assist with monitoring departmental attendance records and reporting.
Provide oversight for summer interns and assist with assigned projects.
Comply with facility Standards of Behavior and complete all required education assignments within the designated timeline.
Work collaboratively with clinical staff to assist in preparing medical, management meeting presentations.