Administrative Assistant

Republic Services • Phoenix, AZ

1d • Hybrid

About The Position

The Administrative Assistant provides thoughtful, dependable and resourceful administrative support to assigned department leaders and their teams. The role supports daily department operations through managing information, schedules, files, correspondence, travel, meetings, supplies, reports and other administrative needs. This is a hybrid in-office position based in Phoenix, Arizona, with four days per week in the office and one day per week remote.

Requirements

• High school diploma or GED.
• At least 3 years of experience in an office environment.
• Experience providing executive-level support to senior-level leaders.

Responsibilities

• Provide administrative support to department leaders and other department personnel.
• Greet visitors, determine the nature of their business and escort them as needed.
• Answer telephone calls, provide information, route calls to the appropriate person or department, and place outgoing calls as required.
• Arrange travel and prepare itineraries for department leaders and others as needed.
• Complete and process Travel & Expense Reports and department invoices.
• Maintain supplies inventory, anticipate supply needs, order and expedite supplies, and verify receipts.
• Request systems access for department employees, including new hires and transfers.
• Coordinate equipment and supplies for new and transferring employees.
• Read and route incoming mail and prepare and coordinate mail, faxes and express packages.
• Respond to requests for information, materials or business support.
• Maintain department calendars for meetings, vacation, travel and other activities.
• Compose and prepare routine correspondence and presentations using computer software applications.
• File correspondence and other records.
• Prepare agendas and schedule meetings, WebEx sessions and other functional calls for the assigned department.
• Record, compile and help track and update action items discussed during meetings.
• Compile and maintain standard reports, statistical reports and data compilations.
• Serve as a point of contact for department-specific processes, requests, questions and logistics.
• Perform other job-related duties as assigned or apparent.

Benefits

• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Health care and dependent care spending accounts.
• Short- and long-term disability.
• Life insurance and accidental death and dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Employee discount programs.
• Retirement plan with a generous company match.
• Employee Stock Purchase Plan (ESPP).
• Paid Time Off (PTO).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED