Property Management Administrative Assistant

Targa Real Estate Services Inc.•Federal Way, WA

20h•$28 - $30•Onsite

About The Position

The Onsite Administrative Assistant provides consistent, high-quality administrative support to a large community. This is a highly structured, routine-driven role focused on organization, communication, follow-through, and professionalism. This position supports the Portfolio Manager by ensuring day-to-day administrative functions are handled efficiently, accurately, and with discretion. The role requires strong time management, clear communication, and the ability to engage professionally with a high-end ownership group. The ideal candidate is reliable, detail-oriented, and composed—someone who follows through on commitments, maintains strong boundaries, and contributes positively to a team environment.

Requirements

Prior administrative experience required
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to manage routine, process-driven work with consistency and accuracy
Comfortable working with high-expectation clientele in a professional environment
Proficient with email, calendars, property management system, and standard office systems

Nice To Haves

Skills in property management industry a plus

Responsibilities

Manage daily administrative workflow, including email correspondence, tracking requests, and follow-ups
Maintain organized records of owner communications, vendor coordination, and building activity
Prepare and distribute routine communications in a clear, factual, and professional manner
Track ongoing items and ensure timely completion; escalate issues to the Portfolio Manager as needed
Support the Portfolio Manager by keeping them fully informed of updates, issues, and priorities
Serve as a professional and courteous point of contact for owners and residents
Respond to inquiries promptly, accurately, and without editorializing—focused on facts, policies, and solutions
Maintain a high level of professionalism when interacting with residents in a luxury community setting
Assist with community room reservations, scheduling, and administrative coordination
Support distribution and tracking of building access devices (FOBs/RFID)
Coordinate scheduling for vendors, service providers, and routine building needs
Track work orders, service requests, and recurring administrative processes
Ensure all commitments—both internal and external—are completed as promised
Maintain clear documentation of activities, communications, and outcomes
Maintain structured, uninterrupted administrative office hours dedicated to email management, documentation, and follow-up work
Prioritize tasks effectively to ensure deadlines and service expectations are met
Operate with strong discipline around workflow, organization, and task completion
Communicates in a factual, calm, and respectful manner at all times
Upholds strict professional boundaries.
Demonstrates reliability and follow-through; does what they say they will do
Maintains a positive, composed presence, solution-oriented mindset
Represents Targa and the community with a high level of professionalism and discretion
Contributes as a team-oriented, dependable team member
Conduct regular building walks to maintain awareness of the property’s condition, observing common areas, noting issues, and documenting/communicating findings.