Property Management Assistant

Mccor Management AB Inc•Winnipeg, MB

5d•Onsite

About The Position

We are seeking an experienced Assistant Property Manager to join our Winnipeg team. This role is responsible for assisting with management of a large downtown property. The ideal candidate will have a team-focused approach, demonstrate initiative, take ownership of responsibilities with enthusiasm and professionalism, and possess leadership qualities to motivate a team. This role provides an engaging environment for motivated individuals looking to advance their career in property management while contributing to the smooth operation of our properties.

Requirements

1-3 years of property and project coordination experience.
Strong knowledge of financial reporting, business practices, and effective communication.
Ability to multi-task and prioritize a complex workload with competing priorities.
Working knowledge of insurance requirements, risk management, building and safety codes, and building systems and equipment.
Must provide a clean criminal record check

Nice To Haves

Post-secondary education in business administration is an asset.
Experience drafting and reviewing RFP’s would be an asset
Prior experience with property management software such as Yardi is highly preferred.

Responsibilities

Assist with the day-to-day operations and administration of the portfolio.
Assist with the work of a property administrator, building operators, and other personnel serving the assigned property.
Ensure the effective administration of lease files, correspondence, and all other documentation related to the property.
Provide comprehensive, regular reports to the client on the financial status and operation of their property, tailoring reports to meet their specific needs and schedule.
Resolve tenant, vendor, or property issues promptly and professionally.
Act as the client’s representative in lease renewal negotiations, tenant communications, regulatory matters, and dealings with third parties.
Monitor and administer tenant lease provisions, ensuring step-ups, renewals, and other terms are effectively managed.
Helping to develop appropriate annual operating budgets for client approval.
Assisting Property Manager with review and interpretation of monthly financial statements.
Responsible for accounts receivable, year-end reconciliations and preparation / distribution of rental advice notice.
Make recommendations to the property manager for the more efficient operation of the client’s assets.
Helping Property Manager to prepare annual maintenance and operating plans for the property in accordance with client needs and company policies.
Conduct property inspections to ensure proper maintenance and lease compliance.
Arrange for and manage third-party contract services, maintenance work, or property repairs.
Assess the property’s needs and collaborate with property manager to develop and execute capital improvement plans.
Prepares RFP’s, RFQ’s for project and/or services for the building.