Administrative Coordinator Property Management

Spartan Affiliates•Madison, AL

2d•Onsite

About The Position

Atlas Rental Property is seeking an Administrative Coordinator for its Madison-based satellite office. This role will partner directly with the in-market Property Manager and Birmingham-based operations teams to provide administrative, financial, legal, and customer service support for North Alabama tenants and vendor partners. The company is one of the fastest-growing property management companies in the Southeast, managing over 2000 active doors in Alabama, Georgia, and Tennessee.

Requirements

Minimum of 2 years experience in a customer service, sales support or administrative role
Experience with established KPIs and/or deadlines
Proficient with computers and technology
Outgoing, positive and professional demeanor
Open-minded and receptive to feedback with a focus on continued growth
Self-motivated and comfortable in a collaborative, fast-paced environment
High school diploma required

Nice To Haves

Experience in Property Management is a plus
Some college or alternate accreditation preferred

Responsibilities

Maintain established office hours for satellite office
Answer and manage incoming calls, emails, and tenant inquiries
Maintain electronic records and documentation
Assist with lease preparation and lease signings
Schedule appointments, meetings, and inspections
Assist with marketing efforts for available properties
Update property marketing descriptions and listing content as needed
Order and maintain office supplies, inventory and routine cleaning
Ensure office space remains organized, stocked, and presentable
Remove and/or coordinate the removal of property signage, lockboxes, and other marketing materials as needed
Accept and post rent and deposit payments via drop box and in-person
Process tenant payments and maintain accurate records
Follow up on delinquent accounts as directed
Assist with collection efforts and payment arrangements
Assist with the preparation and posting of eviction notices and other required legal notices as needed
Post eviction notices and other required notices
Prepare court documentation and filings
Attend court as needed
Track judgments, payment plans, and legal outcomes
Coordinate communication with attorneys and legal vendors
Manage all tasks and duties related to Section 8
Coordinate inspections and required documentation
Ensure compliance with housing authority requirements
Assist with vendor onboarding paperwork and recordkeeping
Coordinate supply pickups and administrative vendor needs