Property Administrative Assistant
About The Position
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Summary The Property Administrative Assistant provides day-to-day administrative support for property management operations. Responsibilities include maintaining tenant and vendor records, processing invoices and correspondence, assisting with lease administration, coordinating maintenance requests, preparing reports, and supporting communication between tenants, vendors, and management. This role helps ensure efficient property operations through strong organization, attention to detail, and excellent customer service.
Requirements
- 3+ years of experience in administrative, executive assistant, or management support roles
- Strong organizational and time-management skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and attention to detail
- Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools
- Candidates must be authorized to work in the United States without sponsorship.
Nice To Haves
- Experience in sports, entertainment, real estate development, hospitality, or mixed-use environments
- Familiarity with project coordination, event support, or district operations
- Ability to work flexible hours, including occasional evenings or weekends during major events
Responsibilities
- Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics
- Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
- Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
- Track action items and deadlines to ensure timely execution across teams
- Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
- Assist with project tracking, timelines, and coordination across internal departments and external vendors
- Organize and maintain project files, contracts, and operational documentation
- Support on-site operational needs during key events, openings, or district activations as needed
- Working with corporate accounting, engagement with tenants on rent checks, sales collections
- Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
- Draft and distribute internal communications, meeting notes, and status updates
- Assist with coordination of leadership presentations and stakeholder briefings
- Help maintain efficient office operations, including scheduling, supplies, and vendor coordination
- Support onboarding and coordination for new team members, consultants, or partners
- Assist with special projects and ad hoc assignments related to the growth of the property
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
