Administrative Assistant

Groundworks•Virginia Beach, VA

8d•Onsite

About The Position

The Administrative Assistant provides back-office support to sales and operations teams, helping maintain day-to-day administrative functions, accurate data reporting, and internal documentation processes. The role tracks down pending documentation and communicates what is required for each job to be successful. It is based at a local branch in an office environment, and regular, reliable, on-time attendance each working day is an essential function.

Requirements

1–2 years of administrative support experience, preferably in the construction industry.
Excellent verbal and written communication and interpersonal skills.
Intermediate computer skills using Excel, Word, PowerPoint, Outlook, and Adobe PDF editing.
Knowledge of office management systems and procedures.
Excellent time-management skills and ability to prioritize work.
High attention to detail and problem-solving skills.
Dedication to providing excellent customer service.
Ability to work independently and collaboratively in a fast-paced environment.
Regularly and reliably report to work on time each working day.

Nice To Haves

Administrative support experience in the construction industry.

Responsibilities

Prepare and manage Contractor Agreements and Certificates of Insurance (COIs).
Enter data for financial reporting, operational quality-control tracking, sales metrics, CRM, and other reporting procedures.
Assist with onboarding new hires, including documentation and system setup.
Maintain and organize digital and physical office documents.
Coordinate and organize proposals and bid documents for upcoming projects.
Write and distribute email correspondence, memos, letters, faxes, and forms.
Assist in preparing regularly scheduled reports.
Develop and maintain a filing system.
Perform other duties as assigned.