Administrative Assistant
Gannon University•Erie, PA
•Onsite
About The Position
The Administrative Assistant will provide secretarial and administrative support for the Physician Assistant Department. This position is expected to perform multiple duties requiring organization and judgement. Candidates must be able to support and promote the University’s Mission. This position works under supervision from the Academic Program Director.
Requirements
- High school degree or equivalent
- Previous experience with administrative support roles and data collection
- Excellent time management and organizational skills
- Excellent professional written and oral communication skills
- Ability to maintain the confidentiality of student information
- Proficiency in Microsoft Word and Excel
- Ability and willingness to support a team of nine faculty members
- Ability to support and promote the University’s Mission
Nice To Haves
- Previous experience working with an accredited academic program
- Previous experience working in healthcare administration
- Previous experience working in hospital systems
Responsibilities
- Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education.
- Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task.
- Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations.
- Partners with the academic unit program director to process graduates’ licensure and credentialing paperwork.
- Provides assigned academic unit(s) and student body with inquiries, data (as appropriate), exam proctoring, and onboarding requirements for clinical partners.
- Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory documentation.
- Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.
- Assists academic unit program with event planning and coordination.
- Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Workday.
- Performs other duties as assigned within the scope and responsibility and requirements of the job.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
