Administrative Assistant

Royal•New Orleans, LA

27d

About The Position

Royal Engineers and Consultants, LLC is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to the team. This position supports efficient daily office operations in a fast-paced environment and requires excellent communication skills, strong organizational abilities, and the capability to manage multiple priorities. The Administrative Assistant handles calls and visitors, maintains filing systems and office supplies, retrieves and summarizes information, responds to administrative inquiries, coordinates travel and meetings, records meeting minutes, tracks expenses and petty cash, and performs other related duties as assigned.

Requirements

High school diploma or equivalent required.
Valid driver’s license.
One to three years of experience.
Basic understanding of office equipment.
Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Ability to greet visitors and colleagues in a friendly and courteous manner.
Ability to proofread.
Ability to work independently and identify and solve problems.
Ability to organize and prioritize work.
Proficient with Microsoft Office Suite, Adobe, or related software.
Ability to acclimate to project management software or related software.

Nice To Haves

Associate degree preferred.

Responsibilities

Answer and transfer phone calls, screening them when necessary.
Welcome and direct visitors and clients.
Maintain filing systems as assigned.
Retrieve requested information from records, email, minutes, and related documents, and prepare written summaries of data when needed.
Respond to and resolve administrative inquiries and questions.
Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
Prepare agendas and schedules for meetings.
Record and distribute minutes or other meeting records.
Maintain office supplies and coordinate office equipment maintenance.
Maintain a system for recording expenses and petty cash use.
Perform other related duties as assigned.