Administrative Assistant to the CEO

Namify LLC•Springville, UT

3d•$44,000 - $60,000

About The Position

Namify is hiring an Administrative Assistant to support its CEO, executive team, and broader office as the company grows and changes. The role helps keep executives organized, prepared, and focused, while supporting office operations and contributing to projects and processes. Work may range from structured day-to-day tasks to unexpected projects, with the opportunity to take on additional responsibilities over time. The successful candidate will be proactive, dependable, organized, adaptable, professional, and interested in learning and growing with the company.

Requirements

Communicate professionally in person, over the phone, and in writing.
Be comfortable using computers and learning new software and technology.
Manage multiple tasks, deadlines, and details at the same time.
Be dependable and follow through on commitments.
Handle confidential or sensitive information comfortably.
Be willing to learn, receive feedback, and take on new responsibilities.

Nice To Haves

Previous administrative experience is helpful.
A proactive, ownership-oriented mindset, strong work ethic, and willingness to grow.

Responsibilities

Manage calendars, schedule meetings, send reminders, and coordinate meeting logistics.
Take meeting notes and follow up on action items.
Help executives stay organized, prepared, and focused on their highest priorities.
Coordinate company meetings, lunches, events, and employee engagement activities.
Plan and coordinate company incentive travel and special events.
Support office and facility needs, including supplies and day-to-day organization.
Welcome visitors and provide a professional, friendly experience.
Assist with reports, presentations, communications, research, and special projects.
Track details, deadlines, commitments, and requests for assistance.
Identify ways to simplify, speed up, and improve processes.
Take on additional responsibilities as skills and knowledge grow.