Administrative Assistant Senior (Contract & Accounting Assistant)

Ramsey County•(Ramsey County Government Center) Saint Paul, MN

3d•Hybrid

About The Position

This vacancy is with the Finance department on the County Operations service team. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County. Independently respond to service management tickets or assign tickets to appropriate team member; administrative work related to contracts and contract amendments; and purchasing/accounting duties related to purchase requisitions, purchase orders, and payment vouchers. Position is hybrid with a requirement to be in the office at the Ramsey County Government Center each Wednesday and Thursday. To provide a comprehensive range of office and administrative support; perform assignments that require specialized technical skills; duties that require independent judgment and decision-making; tasks include a broad range of complex clerical and administrative duties and projects; and to perform related duties as assigned.

Requirements

High school diploma or equivalent.
Seven years of clerical or administrative experience.
Equivalent combination of education and related experience.
None.

Responsibilities

Independently respond to inquiries, complaints, and concerns by gathering and providing both technical and routine information on department programs and services; handle confidential information with discretion and maintain compliance with Minnesota Data Practices Act in releasing information.
Communicate information and assignments; may act as liaison with other County departments, department leaders and staff, and with other governmental agencies.
Compose and prepare correspondence to request information, clarification or documentation, answer complaints or supply information on both routine and substantive matters requiring technical knowledge and interpretations of a variety of rules and regulations.
Gather information, make calculations, and prepare statistics in order to assemble a variety of reports, charts or manuals; gather information and conduct research on special projects as assigned by supervisor. Examples include processing complex medical billing, preparing departmental budget information and processing related paperwork.
May provide work direction to a group of clerical or technical employees; scheduling staff to meet deadlines and handle emergencies; coordinating work assignments, using established guidelines.
Assist in the updating of departmental administrative policies and procedures.
Order and maintain materials, supplies and equipment, and authorize payment for related bills.
Provide administrative assistance in arranging meetings and conferences: prepare agendas, schedule times, gather needed information and materials, take and distribute minutes; represent department in both internal and external meetings as requested.
Prepare, maintain and update files; enter and assemble data; develop and maintain filing and information retrieval systems, both manual and automated; suggest new applications based on department needs.