Accounting & Administrative Assistant

HAAG-STREIT USA, INC. • Mason, OH

1d • Onsite

About The Position

Are you highly organized, detail-oriented, and energized by supporting multiple teams in a fast-paced environment? Haag-Streit USA is looking for a proactive and adaptable Accounting & Administrative Assistant to play a key role in supporting Finance, Sales, HR, and Executive Leadership operations. This is an exciting opportunity for someone who thrives on variety, enjoys solving problems, and takes pride in keeping processes running smoothly behind the scenes. From managing expense systems and coordinating travel to supporting executive operations and sales administration, this position is essential to the daily success of our organization.

Requirements

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Exceptionally organized with strong attention to detail
• Comfortable managing multiple priorities simultaneously
• Professional, resourceful, and collaborative
• Skilled at handling confidential information with discretion
• A strong communicator who enjoys supporting teams and leaders

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or related field preferred
• Administrative, accounting support, operations, or finance coordination experience preferred
• Experience with Concur or similar expense management systems preferred
• Experience with CRM and document management systems preferred
• Recent grads in accounting or finance encouraged to apply
• Administrative Assistance with 3+ years' experience encouraged to apply

Responsibilities

• Administer corporate expense management systems such as Concur
• Review and process employee expense reports
• Support corporate credit card administration and policy compliance
• Partner with Finance on audits, reporting, and process improvements
• Assist employees with expense submissions and troubleshooting
• Maintain CRM systems and customer documentation
• Support contract administration and warranty recordkeeping
• Coordinate domestic and international travel arrangements
• Manage relationships with travel vendors, hotels, and service providers
• Assist with onboarding logistics and operational reporting
• Support executive calendars, meetings, and leadership communications
• Coordinate town halls, leadership visits, and special projects
• Maintain contracts, compliance documentation, and legal records
• Prepare reports, presentations, and organizational documentation
• Handle confidential information with professionalism and discretion

Benefits

• Excellent benefits package that starts on the first day of the month after you are hired
• Employee high deductible medical plan with just a $10 monthly premium!
• Employee vision coverage free to employees, no monthly premium
• Additional plans and coverage tiers available at highly competitive rates
• Basic life insurance and Short-Term disability provided at no cost to employees
• Additional benefits including Dental, Critical Illness, Long Term Disability
• PTO, Vacation, 12 Paid Company Holidays
• Best in class 401(k) with company match and profit sharing, up to 8% employer contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree