Accounting and Administrative Assistant

A-Staffing • West Hollywood, CA

18h • Onsite

About The Position

We are hiring an experienced Accounting and Administrative Assistant to support the financial operations of a growing international business in the retail/luxury resale sector. This is a one-person full-spectrum back-office role across accounting, HR, admin, compliance, and legal coordination for US entity operations, with outsourced firm and HQ advisory support. Additional support during month-end, quarter-end, and audit periods may be required.

Requirements

• 5+ years of hands-on experience across accounting and back-office operations (HR/admin/compliance coordination).
• Strong practical command of QuickBooks, accounting close workflow, and reconciliation logic.
• Proven ability to run a one-person in-house back-office function with external professional support.
• Working knowledge of payroll coordination, employee handbook maintenance, and HR operations governance.
• Strong ownership, confidentiality, and deadline discipline for monthly/quarterly deliverables.
• Clear written and spoken English for cross-functional and external-firm coordination.

Nice To Haves

• Experience in US small-business licensing/permit administration and compliance follow-up.
• Hands-on coordination experience with outsourced CPA, legal counsel, and HR service providers.
• Experience supporting retail, luxury goods, or multi-site new-store setup operations.
• Japanese proficiency at JLPT N3 or above is preferred for manager communication.

Responsibilities

• Own day-to-day accounting records in QuickBooks with complete supporting documentation and controls.
• Prepare monthly management reports, quarterly closing packs, and reconciliation schedules.
• Support audit and external reporting requirements by compiling requested evidence and schedules on time.
• Coordinate recruitment workflow, payroll processing, and HR administration with the outsourced HR/payroll partner.
• Maintain and update employee handbook content, policy drafts, and HR records with HQ/advisor alignment.
• Handle office administration operations, including ordering supplies, arranging contractors, and new shop preparation tasks.
• Track and renew required business licenses and permits, and maintain an up-to-date compliance calendar.
• Monitor industry/legal requirement updates and coordinate implementation actions with legal/compliance advisors.
• Act as the in-house coordination point across outsourced accounting firm, law firm, and HR firm.
• Align back-office execution with HQ advisory support and escalate material risks or decisions promptly.

Benefits

• Comprehensive benefits package
• 3-month overseas training program (approximately from July to September 2026) in Southeast Asia (Singapore, Indonesia, or Malaysia)
• Monthly salary will be provided during the training period
• Full housing support will be covered by the company
• Visa support will be provided for the duration of the training

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed