Administrative, Accounting & HR Assistant

Hokanson Companies, Inc.•Carmel, IN

1d•Onsite

About The Position

Hokanson Companies, Inc. is seeking a highly motivated and intelligent professional to join their team as an Administrative, Accounting & HR Assistant. This role requires a highly organized and detail-oriented individual with strong administrative capabilities, along with the ability to support basic marketing, accounting functions and assist with HR responsibilities. The ideal candidate is proactive, resourceful, and exercises sound judgment while handling confidential information with discretion and integrity.

Requirements

Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Basic knowledge of accounting principles and experience with accounting tasks
Familiarity with HR processes such as onboarding and benefits administration
Excellent organizational and time management skills
Strong analytical and problem-solving abilities
High level of intelligence, discretion, and professionalism

Nice To Haves

Experience working with Adobe Creative Suite is preferred but not required
Prior experience in administrative, accounting, or HR roles preferred

Responsibilities

Provide administrative support to the CEO, CFO, CDO, VP and Controller
Prepare reports, presentations, and business materials for meetings
Manage calendars, schedule meetings, and coordinate communications
Organize and maintain electronic filing systems using SharePoint to ensure accuracy and accessibility
Assist with special projects, including initiatives involving AI tools, ensuring timely and effective completion
Plan, coordinate, and execute internal company events to support engagement
Collaborate with executives to gather content and support the development and delivery of marketing proposals
Create and publish content on social media platforms, including LinkedIn
Coordinate updates and revisions to digital marketing material, ensuring consistency with established brand standards
Develop and produce quarterly company newsletters, including content creation, design, and distribution to internal employees
Assist with onboarding new employees
Coordinate benefit enrollment and administration
Create job descriptions and post job openings
Maintain HR records and ensure compliance with company policies
Perform data entry and assist with account reconciliations
Process invoices and support routine accounting functions
Assist with quarterly distributions and financial reporting tasks