Administrative Assistant for HR & Accounting

The Salvation Army Canada and Bermuda Territory•Saskatoon, SK

3d•Onsite

About The Position

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Requirements

Completion of a formal post-secondary/college program of one academic year
Two years of prior related work experience, including, administrative experience and experience dealing with office equipment and tools.
Excellent computer skills in Microsoft Office (Word, Excel & Outlook) are essential
Strong sense of Integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
Demonstrates an ability to work independently and collaboratively with others
Must be well-organized, adaptable and professional.
Must have a strong ability to handle confidential information appropriately, be discreet, and be diplomatic.
Excellent written and verbal communication skills.
Respect and understanding of The Salvation Army – its mission, culture and values.
Physical ability to carry out the demands of the position.
Ability to lift weights of up to 20lbs on occasion
Attention to detail, problem solving and analytical skills.
Background check consent.
Education verification
This position requires the successful candidate to have a valid driver’s license and an acceptable driver’s abstract.
The successful candidate would have to provide proof upon being hired.

Nice To Haves

Some experience in Human Relations processes is preferred.

Responsibilities

Drafts and types correspondence (e.g, letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researchers and responds to difficult enquiries on behalf of supervisor.
Performs general office duties such as answers and screens telephone calls and directs enquiries and answers inquiries; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries.
Handles and ensures the protection of extremely confidential and sensitive employee/officer, client and/or program files
Builds and maintains employee databases
Drafts and prepares presentations, brochures, fliers, advertisements, invitations and certificates subject to supervisory approval (eg. Power point presentations).
Schedules meetings, prepares agenda, and takes minutes; type and circulates minutes.
Makes decisions on routine and urgent administrative matters in the absence of the supervisor.
Keeps all personnel files up to date.
Enters all employee information into payroll database.
Complete orientation of new employees.
Processes WCB claims, Health Benefits & RRSP applications.
Complete timesheets
Answers questions from Employees regarding payroll
Prepares and receives all paperwork for various projects and processes specifically related to Human Relations
Create and maintain list of reports required for health and safety compliance purposes.
Is involved with all parts of Job Postings eg. Advertising, scheduling interviews, interviews and completing reference checks
Support external reporting requests as needed.