Administrative Assistant/Receptionist

Velosio•Atlanta, GA

4d•Onsite

About The Position

Velosio is seeking an Administrative Assistant/Receptionist to support day-to-day operations in its Atlanta office. This in-person role serves as the face of the office, manages the front reception area, coordinates leadership calendars and meeting logistics, and provides general administrative support to keep the office running smoothly. The position is based at 300 Galleria Pkwy, Atlanta, GA 30339, and requires working in the office five days a week. The role combines reception and office support, leadership calendar coordination, meeting logistics, and general administrative duties. The successful candidate will help maintain a welcoming and organized workplace, support office activities and events, and handle sensitive information with discretion. Velosio describes itself as a values-driven organization focused on employee experience, career growth, and wellness. It provides business application, ERP, CRM, and cloud services, and highlights its Microsoft and NetSuite partnerships.

Requirements

Associate's degree required.
Up to three years of experience in administrative support, reception, customer service, hospitality, or a related environment.
Strong organizational skills and the ability to manage multiple priorities with close attention to detail.
Excellent verbal and written communication skills and a professional, service-oriented approach.
Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
Confidence coordinating calendars and communicating with employees at all levels of the organization.
Good judgment, dependability, and discretion when handling confidential information.
A proactive mindset and willingness to help wherever needed.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Serve as the primary point of contact for the Atlanta office and welcome employees, candidates, clients, vendors, and other visitors professionally.
Maintain an organized and welcoming reception area, conference rooms, common spaces, and shared office resources.
Coordinate visitor arrivals, office access, room reservations, and onsite logistics.
Answer and route general phone calls, emails, and office inquiries.
Receive, sort, and distribute mail, packages, and deliveries; coordinate courier requests.
Monitor office supplies, snacks, and common-area inventory and place orders as needed.
Escalate facilities or technology issues to the appropriate internal team or vendor.
Manage day-to-day scheduling for designated leadership team members, including coordinating meetings across calendars and time zones.
Identify and resolve scheduling conflicts while considering business priorities, and maintain recurring leadership meeting schedules and accurate calendar details.
Coordinate meeting logistics such as conference rooms, Microsoft Teams links, agendas, catering, visitor information, and access.
Communicate schedule changes promptly and professionally to affected participants.
Prepare correspondence, spreadsheets, presentations, meeting materials, and other documents as requested.
Assist with travel arrangements, expense processing, reporting, and basic recordkeeping.
Maintain organized electronic files and administrative tracking tools.
Support onboarding activities, office lunches, employee events, leadership meetings, and special projects.
Handle confidential or sensitive information with discretion and sound judgment.
Perform other administrative duties as assigned to support leadership and office operations.

Benefits

Three medical insurance options with a company contribution to an HSA.
Three dental insurance options, including adult orthodontics.
Three vision insurance options.
Unlimited PTO (UPTO).
Remote or hybrid working environment based on location.
401(k) match of 50% of the first 6%.
StayWell Program offering cash reimbursement of up to $600 a year toward wellness.
Career development resources.
Day-to-day flexibility.
Incentive opportunities.