Administrative Assistant/Receptionist

Ludvik Electric•Phoenix, AZ

19d•Onsite

About The Position

The Receptionist is accountable for managing the company’s lobby area; greeting and directing all visitors; ensuring completion of paperwork, sign-in and security procedures; handling special administrative projects, as well as overflow work from other departments; responsible for answering incoming calls and greeting all guests. She/he will maintain a smooth flow of work in accordance with changing priorities, while coordinating and implementing office procedures and taking ownership of assignments.

Requirements

Manage the company’s lobby area.
Greet and direct all visitors.
Ensure completion of paperwork, sign-in and security procedures.
Handle special administrative projects and overflow work from other departments.
Answer incoming calls and greet all guests.
Maintain a smooth flow of work in accordance with changing priorities.
Coordinate and implement office procedures.
Take ownership of assignments.
Keep the switchboard open and operating from 8:00 a.m. to 5:00 p.m.
Coordinate with relief coverage for breaks.
Greet guests professionally and hospitably.
Ensure visitors sign the Security Guest Sign-In Book.
Announce and direct visitors to the appropriate colleague.
Answer telephones and direct callers to the appropriate associate.
Transfer callers to voice mail when staff is unavailable.
Provide callers with company information (address, directions, email, fax, website).
Receive, open, and date stamp incoming mail.
Add accounting stamp and copy all incoming invoices.
Coordinate pick-up and delivery of express mail services (FedEx, DHL, UPS, etc.).
Assist with clerical duties such as photocopying, mailing, faxing, filing, etc.
Type correspondence, reports, panel schedules, transmittals, etc.
Update Trade Service Book.
Operate general office equipment such as switchboard, printers, calculator, copiers, scanners, etc.

Responsibilities

Manage the company’s lobby area.
Greet and direct all visitors.
Ensure completion of paperwork, sign-in and security procedures.
Handle special administrative projects and overflow work from other departments.
Answer incoming calls and greet all guests.
Maintain a smooth flow of work in accordance with changing priorities.
Coordinate and implement office procedures.
Take ownership of assignments.
Keep the switchboard open and operating from 8:00 a.m. to 5:00 p.m.
Coordinate with relief coverage for breaks.
Greet guests professionally and hospitably.
Ensure visitors sign the Security Guest Sign-In Book.
Announce and direct visitors to the appropriate colleague.
Answer telephones and direct callers to the appropriate associate.
Transfer callers to voice mail when staff is unavailable.
Provide callers with company information (address, directions, email, fax, website).
Receive, open, and date stamp incoming mail.
Add accounting stamp and copy all incoming invoices.
Coordinate pick-up and delivery of express mail services (FedEx, DHL, UPS, etc.).
Assist with clerical duties such as photocopying, mailing, faxing, filing, etc.
Type correspondence, reports, panel schedules, transmittals, etc.
Update Trade Service Book.
Operate general office equipment such as switchboard, printers, calculator, copiers, scanners, etc.