Administrative Assistant / Receptionist

Custom Metal Designs LLC•Oakland, FL

5d•Onsite

About The Position

Custom Metal Designs LLC is seeking a highly organized, friendly, and detail-oriented Administrative Assistant/ Receptionist to support daily office and production planning operations. This role serves as the face of the company, greeting every person with professionalism while ensuring smooth and efficient administrative workflows. Responsibilities include maintaining accurate records, coordinating and releasing work orders to the production floor, supporting printing and packing processes, and providing general administrative support across departments. The ideal candidate is dependable, collaborative, thrives in a fast-paced environment, and demonstrates strong organizational and communication skills. The company is conveniently located in Oakland, FL, 23 minutes from Orlando.

Requirements

High school diploma or general education degree (GED).
1-3 years of administrative or receptionist experience or an equivalent combination of education, training, and experience.
Strong organizational skills with the ability to prioritize multiple tasks and responsibilities.
Proficiency in Microsoft Office applications, including Outlook, Teams, Word, and Excel.
Familiarity with ERP/MRP systems, such as SAP.
Strong data entry, basic math, and analytical skills with excellent attention to detail.
Effective problem-solving and critical-thinking abilities.
Excellent verbal and written communication skills, including the ability to interpret and follow instructions.
Ability to work independently with minimal supervision and meet deadlines in a fast-paced environment.
Team-oriented with a professional attitude, initiative, and strong work ethic.
Maintain a clean, organized, and safe working environment.

Nice To Haves

Spanish language proficiency is a plus.
Ability to read and interpret blueprints.
Valid Driver’s License.

Responsibilities

Welcome and professionally assist visitors and clients.
Respond to administrative inquiries, questions, phones, and emails in a timely manner. Directing phone calls and screening inquiries when necessary.
Coordinate and schedule travel arrangements, appointments, and meetings for managers and employees.
Maintain office supplies and coordinate office and equipment maintenance.
Scan documents and maintain organized physical and electronic filing systems.
Utilize Microsoft Office applications (Word, Excel, Outlook, Teams) and ERP software to support planning and administrative tasks.
Assist the planning team by printing, organizing, and releasing work orders in a timely manner.
Read and interpret work orders and technical drawings accurately.
Perform accurate data entry while maintaining strong attention to detail.
Distribute correspondence, memos, letters, forms, and other documents; maintain and update contact lists.
Run occasional business-related errands, including mail runs and meeting-related pickups.
Provide administrative support to the VP and senior management team.
Assist the HR Manager with company events, employment screenings, interview scheduling, and related administrative tasks.
Maintain confidentiality of sensitive company information.
Follow company policies, procedures, and quality standards.
Prioritize and complete assignments efficiently with a high level of accuracy and professionalism.
Comply with all applicable ISO and OSHA standards.
Complete work priorities as assigned by supervisor.
Perform additional duties and responsibilities as assigned.